Information for Authors

General information

Authors have to register as users on ConfTool first. There you have the possibility to upload an abstract (maximum 300 words). The deadline for this is 2023, April 30th.

The abstract will be reviewed. Around mid-May 2023, the decision will be made about acceptance or rejection of your contribution.

If your contribution is accepted, a short paper of exactly 4 pages has to be uploaded by you to ConfTool by 2023, June 26rd. At the same time, registration as a participant of the symposium is required, otherwise your contribution will not be considered for the symposium. You can download the short paper template with instructions for writing this paper here in time. Please check your script carefully to avoid typos and spelling errors.

A review process will be conducted by members of the scientific committee starting 2023, June 26rd. Renowned scientists will provide valuable feedback regarding your contribution. Based on the reviewers' comments and evaluations, a decision will be made on the type of your presentation (oral or poster). You will be given the opportunity to revise your paper. The final version of your paper must be received on 2023, October 27th in a presentable form. The organizing committee will only add page numbers to the short papers, which will be published in digital and printed form.

Authors of outstanding contributions will be asked to present the results of their work in a long paper of about 8 pages. These selected papers will be published separately in a professional journal.


Formatting guidelines

Please use the MS Word templates available on the conference website with the preset formatting guidelines and strictly follow the provided writing instructions. This will ensure a consistent style throughout the conference proceedings.


Transfer of copyright/general terms and conditions for authors.

By submitting your contribution, you transfer to us the non-exclusive copyright in your contribution for print and online publication, including the copyright in photographs, diagrams, PowerPoint charts and other forms of presentation of your contribution. It is your responsibility to ensure that you have the appropriate copyright for your material and can lawfully grant us the right to publish it. Written or graphic quotations must be clearly credited with the author's name and source.

Your work will be published in hard copy and as a PDF file in the digital proceedings distributed to Hipermat participants.

You warrant that your article is original and that you are the sole author (or group of authors) of the article and have the right to grant this license.

Please, read detailed information regarding Privacy Statement as well as GTCs (General Terms and Conditions).


Pricing to attend the conference

Regular (from 01.09.2023)800 €
Early bird (until 31.08.2023)720 €
Presenter720 €
External students of master courses (without a social program)

200 €

Important dates

 In 2023

April 30thAbstract submission deadline
May 15thNotification of acceptance of abstracts
June 26rdShort paper submission deadline
June 26rd

Registration deadline as participant

June to OctoberReview process
October 27thFinal short paper submission

In 2024 

March 6th to 8th Symposium in Kassel