Access via Evolution
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Contents
Install/prepare Evolution
As Evolution is no longer the standard e-mail program of Ubuntu since Ubuntu 11.10, Evolution must first be installed. A plugin for Evolution must then be installed so that the connection to an Exchange server works.
To install Evolution, open a terminal and start the installation with the following command:
sudo apt-get install evolution
Next, we install the required EWS plugin. You can also install this via the terminal with the following command:
sudo apt-get install evolution-ews
As soon as you start Evolution, a dialog opens that guides you through setting up the e-mail account.
Click on "Next".
Confirm again with "Next".
Enter your name and e-mail address in the appropriate fields and then click on "Next".
Select the "Revise details" option.
Now select "Exchange web services" as the server type. Please note that this option is only displayed if you have installed the "evolution-ews" plugin mentioned at the beginning.
Enter your UniAccount under "Username".
Enter"https://mail.uni-kassel.de/owa" as the computer address.
Now click on "Finish" in the top right-hand corner.
A new window will open. Enter your UniAccount as the user name and then your UniAccount password as the password.
If necessary, adjust here how often Evolution should search for newly received emails.
If you have no other preferences, click on "Next".
You can now enter a name for your new account, then confirm with "Next".
Now enter your UniAccount password again and click on "OK".
The setup of your Exchange account is now complete.
Use of the e-mail functions
You can access the e-mail interface via the sidebar by clicking on the "E-mail" button.
There are 3 areas in the Evolution e-mail interface:
- Sidebar: In the sidebar on the left you will find all the mailboxes and folders you have set up in Evolution.
- Email list: Depending on which mailbox you have selected in the sidebar, its emails are displayed here.
- Detailed view: The message selected in the e-mail list is displayed here.
Compose e-mail
To create a new e-mail, click on the "New" button in the dark menu bar at the top left.
In the newly opened window, enter the recipient's e-mail address in the "To" text field. If your recipient is already in your contacts, simply enter a few letters of their name and a contact suggestion should appear, which you can confirm by pressing the Enter key.
After you have written a subject and email text, you can attach files to your email by clicking on the "Add attachment..." button at the bottom of the email window. . Alternatively, you can also drag and drop the desired file onto the e-mail window.
E-mail administration
To organize your emails, you have various action options, these are located above your email list. Select one or more emails and then click on one of the following buttons:
- Reply: Compose a reply to the selected message.
- Reply to group: Reply to all recipients of the selected message.
- Forward: Write a reply to all recipients of the selected e-mail.
- Print: Print highlighted messages.
- Delete: Move the e-mail to the recycle bin.
- Mark as unwanted: Marks the e-mail as a spam message.
- Do not mark as unwanted: Removes the spam mark.
Using the calendar functions
You can access the calendar interface via the sidebar by clicking on the "Calendar" button.
There are 3 areas in the Evolution calendar user interface:
- Left column: Here you will find a list of all calendars
- Middle column: Here you can display a daily/weekly/monthly/yearly/list view.
- Right column: A list of your tasks.
Add appointment/meeting
To add an appointment or meeting, click on the arrow next to the "New" button in the black menu bar and then select the desired element.
You can now define various settings and details for your appointment:
- Calendar: Select in which of your calendars the appointment should be saved.
- Summary: Enter a title for your appointment here.
- Location: Enter the location of your appointment.
- Time: Date and time of your appointment, you can choose whether you want to specify a duration or end time.
- Description: You can enter a detailed description here.
- Add attachment: If you would like to save a file for your appointment, you can do so here.
- 1. set reminder: You can set a time before your appointment at which Evolution will remind you of the upcoming appointment.
- 2. set time as busy: Sets whether you are shown as busy to others during the time of the appointment.
- 3. Set recurring event : if your appointment takes place regularly, you can specify here according to which schedule the appointment should be repeated.
- 4. Set all-day event: If your appointment has no start/end time or takes place all day you can set this here.
In addition to the appointment data, you can also invite people to a meeting. As soon as the meeting has been saved, the invitees will be informed about the appointment.
Add a new calendar
To organize your appointments more clearly, it may be useful to split your appointments into different calendars. To create a new calendar, proceed as follows:
To add a calendar, click on the arrow next to the "New" button in the black menu bar and then select "Calendar".
Type: Select your Exchange e-mail address here.
Name: Enter the title of your new calendar here.
Color: You can define a color highlighting for the events in your new calendar here.
Using the task functions
You can access the tasks interface via the sidebar by clicking on the "Tasks" button.
There are 3 areas in the Evolution task user interface:
- Task lists: Here you can select which task lists you want to view.
- Tasks: All tasks in the selected task lists are displayed here.
- Task in detail: Here you will find more detailed information about the task you have selected.
Add task/assigned task
To add a task or an assigned task, click on the arrow next to the "New" button in the black menu bar and then select the desired element.
You can now define various settings and details for your task:
- List: Enter the task list in which the task is to be saved here.
- Summary: Enter the title of your task here.
- Start date: Here you can specify a start date for processing your task.
- Due on: Specify here when your task must be completed.
- Completed on: Here you have the option of recording when you have completed the task.
- Status: Specify a processing status for your task here.
- Priority: You can use the priority entry to process your tasks more efficiently.
- Percent complete: You can specify a processing progress here.
- Classification: Set here whether your task is public, private or confidential.
- Description: You can formulate a more detailed description of your task in this text field.
- Add attachment: You can add files relevant to your task here.
For an assigned task, in addition to the task data, you can also specify people who are to work on the task; they will be informed as soon as you have saved the task.
Add new task list
To organize your tasks more clearly, it may be useful to divide your tasks into different lists. To create a new list, proceed as follows:
To add a task list, click on the arrow next to the "New" button in the black menu bar and then select "Task list".
Type: Select your Exchange e-mail address here.
Name: Enter the title of your new task list here.
Color: You can define a color coding for the tasks in your new list here.
Using the contacts functions
You can access the contacts interface via the sidebar by clicking on the "Contacts" button.
There are 3 areas in the Evolution Contacts user interface:
- Address books: Here you can choose which address book you want to view.
- Contacts and lists: All contacts and lists in the selected address book are displayed here.
- Contact/list in detail: Here you will find more detailed information about the contact or list you have selected.
To add a contact, click on the arrow next to the "New" button in the black menu bar and then select "Contact".
Now enter the data for your contact in the corresponding fields, note that there are buttons at the top of the window which you can use to enter further details.
Add contact list
Contact lists allow you to group several contacts together, e.g. to make it easier to send an e-mail to several recipients.
To add a contact list, click on the arrow next to the "New" button in the black menu bar and then select "Contact list".
- List name: Enter the title of your contact list here.
- In: Select the address book in which the list should be saved, make sure that the address book is listed below your Exchange e-mail address so that the list is synchronized with your account.
- Members: Here you enter names from your address book, as soon as you start typing, suggestions from your address books will be made.
Add address book
To add an address book, click on the arrow next to the "New" button in the black menu bar and then select "Address book".
Type: Select your Exchange account here so that the address book is synchronized.
Name: Assign a name for your new address book
Use in birth and anniversary calendar: Defines whether contacts from the new address book are displayed in the birth and anniversary calendar, provided the corresponding data is stored.
Mark as default address book: Defines whether new contacts should be created in this address book by default.
Auto-complete from this address book: Defines whether the contact search should take this address book into account.