Out of office note

The content on this page was translated automatically.

Contents

Windows - Out of office note

You have the option of generating an automatically generated out-of-office note.

You must be connected to an Exchange or Office 365 account to use this function.

Please click on "File" in your menu (next to your start menu). Then select "Information". In the next step, click on the "Automatic replies (out of office)" button.

A dialog box will then open in which you must check the box next to "Send automatic reply". You can set the period in which your out-of-office note is to be sent by ticking the box next to "Only send during this period:" and then specifying a start and end date and time.

There is an input field at the bottom of the dialog box in which you must enter your personal out-of-office note. Under the menu items "Within my organization" and "Outside my organization", you may be able to enter different absence notes. Confirm the process by clicking on "OK".

In this case, "Within my organization" means within Exchange. Therefore, the setting in the "Outside my organization" tab still needs to be set at the University of Kassel.

Web access - Out of office note

You have the option of generating an automatically generated absence note.

Click on the cogwheel in the upper black area on the right and then select "Automatic replies".

A dialog box will then open in which you must check the box next to "Send automatic reply". You can set the period in which your out-of-office note is to be sent by ticking the box next to "Only send during this period:" and then setting a start and end date and time.

At the bottom of the dialog window is an input field in which you must enter your personal out-of-office note. Under the menu items "Within my organization" and "Outside my organization", you may be able to enter different absence notes. Confirm the process by clicking on "OK".

Mac - Out of office note

Please click on "Extras" in the top menu bar in Outlook and then select "Out of office".

You can then make the settings for the out-of-office notification in the following window.

Then check the box "Send automatic replies for the Exchange Test account" and select "Send replies only during this period". Set the time period accordingly.

Now all senders who use the Exchange mail system will receive a reply. If you also want senders outside the Exchange mail system to receive a reply, check the box "Reply also to senders outside my organization".

You can then choose whether all senders should receive the notification or only those who are in your address book (contact list).