Requesting a shared network drive

Apply for the shared network drive via Identity Management (IDM). Go to the identity managementand log in with your UniAccount <ukxxxxxx> and the corresponding password. It is necessary to give your consent to the IT user regulations by ticking the appropriate box.

Click on the "Request access" tile on the IDM start page. In the next step, scroll down to the "Group" category and select the "Request group" menu item.

A new window will open to request a shared network drive. Please complete the form as follows:

1. Reason for request: Enter the reason for requesting the shared network drive, e.g. "Shared network drive for IT service desk area".

2. Group name: Choose a short, simple name in lower case, e.g. "it-servicedesk". The name should clearly and comprehensibly reflect the function of the shared network drive.

3. Description: Add a precise description, e.g. "shared network drive to centrally store files for the IT service desk".

4. Members: Specify the members who should have access to the shared network drive, e.g. "ukxxxxxx first name, last name".

   • IMPORTANT: Use the magnifying glass icon to search for and add members. A small window will open in which you can enter the corresponding name.

5. Cost center: Enter the corresponding cost center.

   • IMPORTANT: The cost center is used for billing resources that may be incurred when using the shared network drive, e.g. for increased storage capacity or special administrative tasks. As a rule, there are no direct costs unless special requirements such as additional storage space are necessary.

6. Windows / Unix: Select the operating system used by the group members.

   • IMPORTANT: Select "Windows" if only Windows or macOS is used. Select "Unix" if the group drive is also accessed from Linux.

7. Estimated storage size: Enter the estimated storage size for the shared network drive. A realistic estimate helps with the optimal allocation of resources.

8. Submit: Check your details and click "Submit" in the last step to complete the request.

If you would like to request an SVN repository, please complete the form as follows:

1. Reason for request: Enter the reason for the request, e.g. <SVN repository>.
2. Limited until: Enter the desired end date, e.g. <31.01.2016>. The time limit can be extended at any time.
3. Group name: Choose a short, simple name in lower case, e.g. <its-manual>.
4. Description: Add a short description, e.g. <documentation>.
5. Members: Enter the members, e.g. <ukxxxxxx first name, last name>.
   • IMPORTANT: Select the members using the magnifying glass symbol. A small window opens in which you can enter the corresponding name.
6. Send: Confirm your entries by clicking on "Send".

You will be directed to a new page (you may need to adjust the pop-up settings of your browser and allow this).

Depending on how many groups you manage, only the titles of the groups will appear in the corresponding window.

Please click once on the group title so that the names of the people who belong to the group appear.