Administrative employee (EG 8 TV-H) - In the Department of Human Sciences, Dean's Office

Tasks:

The employee will perform the following tasks within the Dean's Office:

• Administrative and office organization: preparation of correspondence, independent processing of verbal and written inquiries, organization of appointments, file management, etc.
• Support in the preparation and attendance of meetings including taking minutes (in particular Faculty Council, Dean's Office, representative events)
• Independent administrative support of personnel processes (in particular in the context of new hires, vacation/sick leave notifications, maintenance of the personnel database) of individual institutes and departmental employees
• Support in the administrative handling of appointment, evaluation, habilitation and doctoral procedures
• Collaboration in the planning and monitoring of budget funds
• Procurement of materials

Requirements:

• Completed administrative or commercial training
• Relevant professional experience in the secretarial field, preferably in the departmental administration of a university
• Very good knowledge of university structures, responsibilities and processes
• Confident handling of office and university-specific software applications (in particular MS Office, HIS campus management system, SAP)
• Structured thinking and ability to work independently
• Reliability and resilience, ability to work in a team and organizational skills
• Confident appearance, friendly manners, good communication skills and very good spelling

Communication skills and spelling will also be tested during the interview as part of a specific task on the PC.

Advantageous are:

• Good knowledge of English

If you have any questions, please contact Dr. Beate Heiser, Tel.: 0561-804-2915, E-Mail: heiser[at]uni-kassel[dot]deis at your disposal.

The protection of your personal data is important to us, which is why we will handle your personal data with care. If you provide us with your data, you authorize us to store and use it in accordance with the Hessian Data Protection and Freedom of Information Act. You can object to this at any time. Your personal data will then be deleted.

Severely disabled applicants with equal aptitude and qualifications will be given preference. Full-time positions are generally divisible. Please only send us copies of your application documents (no folders), as these cannot be returned after the selection process has been completed; they will be destroyed in accordance with data protection regulations. Applications with informative documents should be sent to the President of the University of Kassel, 34109 Kassel, Germany, stating the reference number, also in electronic form, or to bewerbungen[at]uni-kassel[dot]de.