Dea­ling with the Corona Virus

1. Spe­cial hy­gie­ne and pro­tec­tion mea­su­res

1.2.1 Stay in University buildings only permitted with 3G status

  • The 3G proof (vaccinated, recovered, tested) is already required from the moment of entering the building and is thus considered an access requirement for courses, other curricular events, for the use of areas and rooms used by students outside courses for the purpose of studying.
  • The control by the security service or by the lecturers remains unchanged.
  • Tightening of the obligation to wear masks: As a matter of principle, masks are still compulsory in the building and at the seats.
  • No changes in teaching; the 3G rule remains unchanged: Unless you can prove that you have been vaccinated or have recovered, a rapid antigen test from a service provider, e.g. at a public testing centre, is sufficient: 
    1. List of test centres in Kassel: Liste der Testzentren in Kassel.
    2. Corona testing is offered in Witzenhausen on Mondays and Wednesdays from 8:00 to 10:00 a.m., in the cafeteria, former monastery, Steinstraße Witzenhausen.
  • To provide proof, the negative proof must be carried along with an original student ID (CampusCard) or an official identification document. 
  • Access to the building and participation in examinations only permitted with 3G status: 3G proof (vaccinated, recovered, tested) is already required upon entering the building and is valid as an access requirement for courses, examinations and the use of other areas and rooms. The mask obligation now also applies to participation in examinations that take place in closed rooms.
  • International students who have been vaccinated with vaccines that are not recognised in Germany can have themselves tested free of charge until 31 December 2021 by means of a rapid test at a test centre/doctor's practice/pharmacy. The same applies to pregnant women and persons under 18 years of age (§4a, paragraph 3. Coronavirus Test Ordinance (TestV) of the Federal Ministry of Health).
  • If you are vaccinated or have recovered, please still use the free antigen self-tests to increase safety for everyone.
  • We would like to point out that the unauthorised production and use of forged Corona test and vaccination certificates is punishable by law. If such forgeries are discovered during inspections, they will be reported to the police. Depending on the case, this constitutes forgery of documents, which is punishable by a fine or imprisonment of up to five years according to § 267 StGB. In addition, the offence of "making use of incorrect health certificates" comes into consideration, which is punishable by a fine or imprisonment of up to one year according to § 279 StGB. Finally, the legislator has created further criminal provisions in the Infection Protection Act (IfSG) with effect from 01.06.2021. According to Section 75 (2) IfSG, knowingly using an incorrect vaccination or test certificate to deceive in legal transactions is punishable by a fine or imprisonment of up to one year. 

1.2.2 3G Proof of Teaching

  • International students and students whose vaccination/health certificates deviate from the usual formats or are only available in paper form receive a "3G Proof of Teaching" in the form of a document-proof small card in credit card format on which the validity period of the proof is documented.
  • For verification purposes, the negative proof must be carried together with an original student ID (CampusCard) or an official identification document.
  • The examination of the proof of vaccination / convalescence available in paper form and the issuing of a "3G Proof of Teaching" is carried out centrally: 
    Kassel: The 3G-Nachweis is issued at the information desk of the General Student Advisory Service (3rd upper floor Campus Center) on Mondays to Thursdays from 10:00 to 12:00 and from 13:00 to 15:00 and on Fridays from 10:00 to 12:00.
    Witzenhausen: The 3G certificate is issued in the cafeteria, former monastery, Steinstraße Witzenhausen, on Mondays and Wednesdays from 8:00 to 10:00. 

1.2.3 2G for other events

  • 2G plus for other events (vaccinated or recovered with daily test or booster vaccination from the day of the booster vaccination): The 2G plus rule (2G was previously valid) now applies to other indoor events that are not part of teaching and committee operations, such as conferences, lecture events and educational offerings.
  • Even with the 2G plus rule, the distance and hygiene rules must be observed, the wearing of medical masks is mandatory, and care must be taken to ensure a good ventilation situation.
  • The following also applies to the General University Sports and UNIfit: 2G plus access restriction with mask and distance (2G was previously valid).
  • Triple vaccinated ("boostered") persons do not need an additional test in the 2G plus regime.

1.2.4 Free self-tests 

  • As an additional protection for vaccinated and recovering students, the University provides two antigen self-tests once a week free of charge (subject to continued unrestricted availability for purchase). This group of people is strongly encouraged to test themselves before attending courses and to take advantage of this additional protection (lecturers can continue to request tests for their courses as usual).
  • 3G rule as an access requirement with official proof of testing remains in place: Irrespective of this offer, access to courses will continue to be possible only according to the 3G rule (vaccinated, recovered, tested). Persons who have not been vaccinated and have not recovered must provide proof of testing by a PCR carried out a maximum of 48 hours ago or by a rapid antigen test carried out a maximum of 24 hours ago by a service provider, e.g. in a public testing centre.

The antigen self-tests for 2G students are distributed at the following locations:

  • Holländischer Platz, service counter in the CampusCenter (foyer on the ground floor): Mon, Wed, Fri from 8 a.m. - 4 p.m.
  • Wilhelmshöher Allee, issue in front of the caretaker's office in the foyer: Mon, Wed from 10 a.m. - 12 p.m.
  • Heinrich-Plett-Straße: issue in front of the caretaker's office in the foyer: Mon, Wed from 10 a.m. - 12 p.m.
  • Witzenhausen, Nordbahnhofstraße: issue from caretaker's office: Mon, Wed from 10 a.m. - 12 p.m.
  • Kunsthochschule: Issue from caretaker's office: Mon, Wed from 11 a.m. - 1 p.m.

The Campus Card is required for the documentation of the test issue.

Forms:


1.3.1 Access to the workplace

  • Employees (including support staff) are only allowed access to the workplace if they have 3G status. This also applies to teaching assistants.
  • The 3G status (vaccinated, recovered or tested) must be checked daily. The check is carried out by the respective supervisor.
  • If employees prove that they are vaccinated or recovered, the daily access checks can be waived, provided that their proof has been documented once checked. 
  • Employees (including auxiliary staff and lecturers) who do not provide proof of vaccination or convalescence must present valid proof of testing to their supervisors every working day without being asked to do so if they are present at the workplace (mobile work is excluded). They are obliged to provide their own proof of testing on all days when they are present at work. Persons who have not been vaccinated and have not recovered must provide proof of testing by a PCR taken no more than 48 hours previously or by a rapid antigen test taken no more than 24 hours previously by a service provider, e.g. at a public testing centre. The time spent to obtain the valid test does not count as working time.

1.3.2 Control of the 3G regulations

  • For the administration and central institutions, the responsibilities result from the respective business distribution plans; for the faculties/university of the arts, the following applies: department heads for the staff in the departments, deans/rector for the department heads, president for the deans/rector. For lecturers, the responsibility lies with the dean of studies, the director of the institute or the head of the department, depending on the assignment.
  • For the documentation of the access control, it is sufficient for the supervisors to note the first and last name on a list on the day of the control, if the respective proof has been provided. For the documentation we provide the following form: 3G-Control "Proof of health/proof of vaccination" 3G-Control "Documentation of the daily presentation of proof of testing". These lists remain exclusively with the supervisors.
  • The vaccination, convalescence or test certificate can also be sent by e-mail to the supervisor's personal office address or employees can show the test certificate via video conference. Supervisors can only delegate this check to employees with personnel responsibility.
  • The vaccinated, convalescent or tested status may be inspected by superiors in compliance with data protection and the inspection documented. It must be ensured that unauthorised persons (e.g. third parties or colleagues) cannot gain knowledge of the recorded data. The data must be deleted by the supervisor no later than six months after it has been collected.
  • Each employee and each supervisor must keep the original of his/her own vaccination / convalescence / test certificate available for checks by the competent authority. Documentation of access control must be kept by supervisors for possible inspections by the authorities.
  • If you are vaccinated or recovered, still use the free antigen self-tests to increase safety for all. 

1.3.3 Data protection information on the 3G regulation 
According to 1.1.15 of the FAQ of the BMAS, the employer may request and document personal data such as the name and the (general) existence of a valid 3G certificate, including the period of validity, for the purposes of the verification checks. The (specific) vaccination, convalescence and test certificate may only be processed by the employer if this is necessary for the purpose of the evidence check. If access controls as described above are not feasible at the University of Kassel (the reasons for this should be documented), I consider the sending of the proof by e-mail to the superior(s) to be permissible from a data protection perspective only with the following conditions: 

  • Evidence can only be deposited with the employer by employees on a voluntary basis (see BMAS, point1.1.11). Therefore, e-mailing can only be a voluntary option.
    Data security must be ensured, therefore e-mailing can only take place within the university's secure data network (incl. VPN) from and to university e-mail addresses (e.g. not from a private e-mail address, such as gmx).
  • After documentation of the control by superiors, the emails including attachments are deleted immediately. Further storage of the 3G proof is then no longer necessary.
    The following information is sufficient to document the check from a data protection point of view: Date / Name / Presentation of valid 3G proof: [yes/no] / Is test evidence required every working day? [yes/no] / Expiry date of the proof before 19 March 2022? If yes, when?
  • Only if "Is a test certificate required every working day?" is ticked yes (not vaccinated and not recovered), a test certificate must be submitted in accordance with this procedure on every working day before each access. In other cases, one submission is sufficient.
  • Supervisors and secretariats must be sensitised that the proofs are sensitive health data and made aware of their obligation to confidentiality. It must be ensured that unauthorised persons (e.g. third parties or colleagues) cannot gain knowledge of the collected data.
  • The data collected must be deleted no later than six months after collection.
  • Employees are to be informed about the procedure with a short data protection notice: "...You may voluntarily send your 3G record by e-mail to your supervisor/secretary for control purposes. Your email with the submitted 3G evidence will be deleted immediately after documentation. Only the information that you have submitted 3G evidence is stored, not the evidence itself. The legal basis for the processing of your personal data is § 28b para. 3 p. 3 IfSG. The data collected will be deleted no later than six months after collection. If you have any questions about data protection, please contact datenschutz@uni-kassel.de."
    Employees who work exclusively on a mobile basis are not subject to any corresponding obligations to provide evidence.

2. Qua­ran­ti­ne, re­porting ob­li­ga­ti­ons, Corona in­fec­tions

Applies to private travel and business trips (for more information on business trips, see FAQ No. 5.17).

Employees of the State of Hesse are expected not to travel to countries outside the Federal Republic of Germany if the Federal Government has already classified the destination as a high-risk area or virus variant area at the time of departure, this travel is avoidable and there is no exemption from the quarantine requirement for persons entering the country.

Current information on quarantine regulations for persons entering Germany can be found on the website of the Federal Ministry of Health: Quarantine regulations and coronatests for persons entering Germany/Quarantäne-Bestimmungen und Coronatests für Einreisende

Employees shall inform the Human Resources and Organisation Department (personalfragen@uni-kassel.de) without being asked in the following cases:

  • proven infection with the SARS-CoV-2 coronavirus, 
  • Classification as a close contact person (with increased risk of infection) according to the RKI definition (cf. contact person follow-up for SARS-CoV-2 infections as of 20 May 2021 in the current version),
  • Obligation to segregate on the basis of Section 7 of the Coronavirus Protection Ordinance or Section 4 of the Ordinance on Protection against Entry-Related Infection Risks with regard to the SARS-CoV-2 coronavirus following the determination of an epidemic situation of national scope by the German Bundestag (Coronavirus Entry Ordinance - CoronaEinreiseV) of 12 May 2021, as amended,

Order of isolation by a public health authority.
The regulations of the Coronavirus Entry Ordinance apply to persons entering Germany from abroad. The exceptions to the obligation to segregate regulated therein must also be observed.

Employees of the State of Hesse are expected not to travel to countries outside the Federal Republic of Germany if the Federal Government has already classified the destination as a risk area or high incidence area or virus variant area at the time of departure, this travel is avoidable and there is no exemption from the segregation obligation for persons entering the country. A journey is avoidable if, at the time of departure, there are no compelling reasons for the journey that cannot be postponed. Travel is likely to be unavoidable only in special and exceptional circumstances (e.g. birth of one's own child or the death of a close relative such as a parent, grandparent or one's own child).

For persons who are demonstrably infected with the SARS-CoV-2 coronavirus and close contacts (with increased risk of infection) according to the RKI definition, the obligation to be present is waived for 14 days, provided that there is not already an obligation to separate on the basis of § 7 of the Coronavirus Protection Ordinance or § 4 of the Coronavirus Entry Ordinance or an official quarantine order. Deviating quarantine periods in the Hessian ordinances, the Coronavirus Entry Ordinance and in quarantine orders of the public health offices shall take precedence.

During this period, employees shall perform their duties/work, if possible, using their mobile office PC or at an existing teleworkstation.

1. behaviour in case of suspected corona infection due to typical disease symptoms

  • Carry out antigen self-test, if necessary also quick antigen test in the test centre.
  • If the test result is negative, report sick if necessary; otherwise continue to test daily.
  • If the test result is positive, see 2.

2. behaviour in case of positive antigen self-test or antigen rapid test (suspected case)

  • Contact the family doctor's office or test centre by telephone to have a PCR test carried out.
  • Move to home self-quarantine (person is considered a suspect case).
  • Person (suspected case): Reduce contacts, avoid risk groups (elderly, immunocompromised and chronically ill people).
  • Inform your supervisor or teacher about a positive antigen self-test or rapid antigen test.
  • Supervisors/teachers: Together with the employee (suspected case), identify possible "close contacts". More on the topic of "contact persons": see 3. and 4.

Definition of close contact person (according to RKI):

A person is considered a close contact person to a suspected case if:

  • stay in the near field (< 1.5 m distance) and > 10 min contact and without mouth-nose protection or FFP2 mask or
  • conversation (< 1.5 m distance) without mouth-nose protection or FFP2 mask, regardless of duration or direct contact with respiratory secretions
  • Stay in the same room with probably high concentration of infectious aerosols for > 10 min

3. contact with suspected case

Employees with close contact to the suspected case:

  • Self-quarantine at home: Work in the home office if the job permits it.
  • If symptoms occur: Immediately call the family doctor's office or the public health department to clarify the further procedure (carry out a PCR test, if necessary write a sick note).

If PCR test of the "suspected case" is negative

  • Observe basic measures on distance and hygiene
  • No further measures required

4. Positive PCR test result (infected person)

  • The PCR test centre/doctor automatically informs the public health department about the positive test result.
  • Health department contacts infected person and performs contact tracing.
  • Employees inform supervisor(s) after receiving the positive PCR test result about possible close contacts of the previous two days (see above for definition of close contact).
    Employees/supervisors inform the Human Resources and Organisation Department (personalfragen@uni-kassel.de) of the PCR test result and send the segregation notice from the Public Health Office (counts as sick leave).
  • Students are urged to report a suspected case (see 2.) or a positive PCR test result to the teachers.
  • Teachers are requested to report a suspected case (see 2.) or a positive PCR test result of students to the Occupational Safety and Environmental Protection Group (arbeitssicherheit@uni-kassel.de), if they were present at the university during the relevant period (two days before the first symptoms appeared or a positive test).

Sources of information:

 

3. Stu­dy and teaching

Our plans are subject to the regulations in force in Hesse at the time.

  • In lecture halls and seminar rooms, up to a maximum of 50% of the available places can be filled. Contact details are no longer recorded. The 50% occupation of lecture halls takes place in the so-called chessboard pattern, in which every second seat of a row is occupied and the rows in front or behind are each occupied in a staggered manner. The number of available seats is marked on the lecture rooms and in the room booking system HIS LSF. In large lecture halls the seats are marked, in the other rooms the participants organise themselves independently.
  • Other events that are not part of the teaching programme, such as conferences, lectures and educational events, can also be held again. In this case, the permissible number of participants must be observed and event-specific spacing and hygiene concepts must be drawn up. Due to the limited room capacities of a maximum of 50%, it may not always be possible to hold the event at the university. Written examinations and curricular face-to-face courses have priority in the use of space.

Excursions will not be approved until further notice. With regard to excursions that have already been approved, the Personnel and Organisation Department will contact the excursion leaders at short notice.

 

Examinations (all locations)
Examinations, where compulsory in presence, are still permitted. 

  • Access to the building and participation in examinations only permitted with 3G status: 3G proof (vaccinated, recovered, tested) is already required upon entering the building and is valid as an access requirement for courses, examinations and the use of other areas and rooms. The control by the security service or by the lecturers remains unchanged.
  • Tightening of the obligation to wear a mask: As a rule, masks must always be worn in the building and at the seats. The mask obligation now also applies to participation in examinations that take place in closed rooms.
  • The mask requirement does not apply to people with hearing disabilities and their immediate communication partners, insofar and as long as it is necessary for their communication. If this is the case, prior consultation with the lecturer is required.

The examination boards of the departments may permit special forms of examination, for example examinations by video conference. In this case, it must be ensured, among other things, that all participants agree to this form of conducting the examination, that the identity of the examinee can be established by means of an ID, that he/she is alone in the room and that he/she does not use any unauthorised aids.

If examiners or students belong to a risk group or cannot be present due to supervisory duties, or if there are other important reasons, it is possible (if approved by the responsible examination board) to conduct oral examinations as a video conference. In this case, it must be ensured that all participants agree to this form of conducting the examination, that the videoconference is administered by the examiner(s) and conducted by means of a secure service, that the identity of the examinee can be established by video image and showing the official identification document, that he/she is alone in the room and that no unauthorised aids are used and that an examination protocol is drawn up in the usual manner. The explanation of the examination evaluation to the examinee takes place orally within the framework of the video conference. In the case of a fail, the candidate confirms orally that the assessment was explained to him/her. In the event that the examination has to be cancelled for technical reasons, the examination is deemed not to have been taken. This is determined by the examiner or the chairperson of the examination board. If this procedure is not desired, the examination may have to be postponed to a later date.


The possibilities of conducting electronic supervisory examinations are explained in the "„Handreichung zur Durchführung von elektronischen Fernprüfungen (Online-Klausuren) vom 4. Februar 2021“. As a document, you can find the sample data protection information here: PDF-Datei / Word-Datei

 

You can find information about the process in the E-Assesment Centre here:

The examination boards of the departments may approve alternative certificates of achievement instead of certain achievements:  Regulations for the Amendment of the General Regulations for Subject Examination Regulations with Bachelor's and Master's Degrees at the University of Kassel (AB Bachelor/Master)/ Ordnung zur Änderung der Allgemeinen Bestimmungen für Fachprüfungsordnungen mit den Abschlüssen Bachelor und Master an der Universität Kassel (AB Bachelor/Master) . 
Status: 9 June 2021
 

 

In addition to the university's own free attempt regulations (see below), the Ministry has determined that examinations, including final papers and supplementary oral examinations, that have been assessed as definitively failed may be repeated once again in the summer semester 2020, winter semester 2020/21, summer semester 2021 and winter semester 2021/22. This does not apply to cheating.

This means in detail:
In the semesters mentioned, the state-wide regulation extended the comprehensive free attempt regulation of the University of Kassel, which was valid in the same semesters, in a few areas (final theses including doctorates, oral supplementary examinations, artistic study programmes). However, this state regulation only included the repetition of failed final attempts for the types of examinations mentioned and not the possibility of improving grades. The relevant restrictions of the university-side regulations will thus no longer be applied for the summer semester 2020 and the winter semester 2020/21. Questions can be directed to the examination offices and examination boards.

Regarding the university regulations:
For the degree programmes leading to Bachelor's and Master's degrees, as well as for the teacher training programmes, the Senate passed a free attempt rule on 8 July 2020, which was extended by resolution of 13 January 2021 for the winter semester 2020/21 and by resolution of 5 May for the summer semester 2021 (for examinations up to 31 October 2021); an extension for the winter semester 2021/22 was passed by the Senate on 8 December and will come into force after approval by the Presidential Board and publication in the Official Gazette. Examinations not passed in the semesters in question are deemed not to have been taken. Examinations passed in these semesters (with the exception of theses and examinations in artistic degree programmes) may be repeated once to improve grades. In the case of repetition, the better result counts. Examinations that were not passed due to deception or administrative offences do not fall under this regulation. Any additional regulations provided for in the subject examination regulations remain unaffected.

The examination registration for grade improvement of an examination passed in the summer semester 2020 had to be made by 30.09.2021 at the latest, after which this possibility is forfeited. For the winter semester 2020/21, the corresponding deadline ends on 31.03.2022; for the summer semester 2021, this deadline ends on 30.09.2022; for the winter semester 2021/22, it ends on 31.03.2023. For examinations repeated in the future according to these regulations, there is generally no entitlement to retain the chosen examination format.

The following explanations and notes seem important in this regard:
The starting point of the regulation is the time of the examination. Examinations which are not taken ('non-attendance') are treated as failed examinations. Theses' in the sense of the regulations are the Bachelor's and Master's theses as well as the scientific paper in the state examinations. In the state examination degree programmes, the term 'thesis' is used.

The examination administrations of the degree programmes in the departments can be contacted.

The extended standard period of study for an additional semester, which is relevant for the BAFöG, is available for the SS 2020, WS 2020/21, SS 2021 and WS 2021/22.

In detail this means:
The Hessian Ministry of Science and Art has issued a regulation on the individual standard period of study. This means that in the semesters mentioned (SS 2020, WS 2020/21, SS 2021, WS 2021/22), the individual standard full stop of study will be increased by one semester for each student enrolled at the time. This regulation is significant in the context of BAFöG entitlement, where the maximum funding period is increased accordingly.

In view of the fact that the summer semester 2020, the winter semester 2020/21, the summer semester 2021 and the winter semester 2021/22 are not counted towards the maximum funding period pursuant to BAFöG, the state of Hesse has regulated that the maximum funding period is increased by one semester at a time. BAFöG stipulates that "in deviation from the standard periods of study laid down in examination regulations or other regulations of the higher education institutions [...] students enrolled in a higher education course of study or in a course of study which is concluded with a state or ecclesiastical examination [shall be set] an individual standard period of study increased by one semester in each case." (Ordinance on Coping with the Effects of the SARSCoV2 Pandemic in Higher Education of 12 February 2021, published in the Law and Ordinance Gazette of 26 February 2021, p. 130 i. V. with Verordnung zur Änderung der Verordnung zur Bewältigung der Auswirkungen der SARS-CoV-2-Pandemie im Hochschulbereich vom 17. Juni 2021, published in the Gesetz- und Verordnungsblatt vom 29. Juni 2021, p. 318 i. V. with Zweiter Verordnung zur Änderung der Verordnung zur Bewältigung der Auswirkungen der SARS-CoV-2-Pandemie im Hochschulbereich vom 9. Dezember 2021, published in the Gesetz- und Verordnungsblatt vom 15. Dezember 2021, S. 835).

This regulation also applies at the University of Kassel for students on leave of absence in SS 2020, for students on leave of absence in WS 2020/21 and for students on leave of absence in SS 2021; an extension of this regulation for WS 2021/22 is planned. It is part of the study progress certificate, which students can access via the self-service function in eCampus. This regulation is not effective for issues of higher education statistics and higher education funding. With regard to BAföG, the Studierendenwerk is responsible (see: www.studierendenwerk-kassel.de/info-covid19/).

 

Comprehensive information on the topic of Bafög and student financing is available on the website of the Studierendenwerk: https://www.studierendenwerk-kassel.de/info-covid19/

 

  • Stays abroad are possible in principle. In view of the pandemic, the situation is very dynamic and can lead to changes at short notice. It is therefore strongly advised to keep yourself informed about the entry and residence conditions of the respective host country as well as the requirements and framework conditions of the receiving institution before embarking on a stay abroad.
  • Staff members should additionally inform themselves about the university's requirements for business trips.
  • Furthermore, we recommend that you regularly check the websites of the Federal Foreign Office/ Auswärtigen Amts and the host institution.
  • Students who have to complete compulsory stays abroad should contact the respective examination board.
  • A postponement of the stay is possible in most cases. Whether an approved scholarship must be repaid in the event of early termination or non-attendance must be checked in each individual case or depends on the requirements of the respective scholarship provider.
  • If you have successfully applied for an exchange place, you can use the online offers of the host university. Combining classroom and online teaching is also possible in many cases and can be financially supported.
  • The International Office team will be happy to answer any questions you may have.

4. Mee­tings, con­fe­ren­ces, non-cur­ri­cu­lar events, se­na­te

  • 2G plus for other events (vaccinated or recovered with daily test or booster vaccination from the day of the booster vaccination): The 2G plus rule (2G was previously valid) now applies to other indoor events that are not part of teaching and committee operations, such as conferences, lecture events and educational offerings.
  • Even with the 2G plus rule, the distance and hygiene rules must be observed, the wearing of medical masks is mandatory, and care must be taken to ensure a good ventilation situation.
  • The following also applies to the General University Sports and UNIfit: 2G plus access restriction with mask and distance (2G was previously valid).
  • Triple vaccinated ("boostered") persons do not need an additional test in the 2G plus regime.

For committee meetings in the winter semester 2021/22, the chairperson may decide, against the background of the special situation that continues to apply due to the Corona pandemic, that a meeting will take place exclusively as a video conference (video and audio transmission) or a recorded telephone conference; the university public is to be established in a suitable manner for meetings of the Senate and the Faculty Council. The dial-in data for video conferences can be requested from Ms Honig (e-mail: yvonne.honig@uni-kassel.de).

 

5. Re­gu­la­ti­ons for em­ployees

A waiver of the obligation to be present due to an increased individual risk of a severe course of the disease is possible on the basis of a medical certificate. The medical certificate must contain confirmation that in the event of an infection with the corona virus SARS CoV-2 according to the criteria of the Robert-Koch-Instituts, there is a risk of a severe course of illness due to the special disposition. The costs of the medical certificate shall be borne by the employees themselves. In unclear cases, the head of the department may initiate an occupational health examination.

If mobile work is not possible, work in presence is to be organised in compliance with hygiene and safety standards (maintaining a distance of at least 1.5 m, if necessary working during off-peak hours, if necessary assigning another activity).

If neither mobile work nor presence work is possible, extra hours on the flexitime account as well as overtime and extra hours are to be used.

If all of the above options have been exhausted or are not possible after consultation with superiors, paid time off or time off from work may be considered. In such cases, please contact the Human Resources and Organisation Department personalfragen@uni-kassel.de.

If a leave of absence has already been granted without an occupational health examination, this must be carried out promptly. This also applies if such leave is granted due to imminent danger.  

Recreational leave, special leave and time credits from the lifetime working time account do not have to be applied for or taken.

As a rule, partial or complete exemption from compulsory service, with continued payment of remuneration, on account of childcare is not an option.

If childcare facilities or schools are temporarily closed due to the Corona pandemic, are operated on a restricted basis, are exempted from attendance by recommendation of the state government or are prohibited from being entered, employees with children under 12 years of age may be allowed to work on a mobile basis in case of home care. Agreements already made remain valid.

In exceptional cases of hardship, leave from work or duty may be granted with continued payment for periods outside school holidays or closing times if

  • the community childcare facility or school is actually partially or completely closed or in limited regular operation
  • the children have not yet reached the age of 12 or are dependent on assistance due to physical, mental or emotional handicap
  • mobile work is not possible
  • credit hours on the flexitime account, overtime and extra hours as well as annual leave have been used
  • alternative care options (e.g. emergency childcare, another parent, family care group) are not available, even on an hourly basis.

If employees have to care for relatives in need of care (with a care degree according to SGB XI) because the care facility is temporarily closed due to the Corona pandemic or the care service is cancelled or foreign care workers cannot enter the country, or if they have to accompany a close person in a hospice or hospital during the dying process, employees with custody rights affected by this may be granted partial or complete fulfilment of the tasks in mobile work at their reasonable discretion.

If all of the aforementioned options have been exhausted or are not possible after consultation with superiors, please contact personalfragen[at]uni-kassel[dot]de to review the individual case.

Pursuant to section 28 b (4) of the Infection Protection Act, employers must offer employees performing office work or comparable activities the opportunity to carry out these activities in their homes if there are no compelling operational reasons to the contrary. Employees must accept this offer if there are no reasons to the contrary.

In this respect, the existing regulations on mobile work have been strengthened again. Supervisors must offer mobile work wherever possible. Employees now have the duty to take up the offer where this is possible for operational and private reasons.

The so-called 60/40 rule (cf. item 1of Regelungsabrede) does not currently apply in this respect.

This must not affect the maintenance of classroom teaching and service operations.

The agreements already concluded on mobile work and home office continue to apply and do not need to be filled out again.

Further information can be found here: www.uni-kassel.de/go/mobile-arbeit

 

 

For academic employees, the individual home office agreements made with superiors before the Corona pandemic can be used, provided the tasks are still suitable for completion in the home office. A corresponding agreement can be found here: Home office agreement/Vereinbarung Homeoffice

A new agreement is not required if an individual home office agreement was already concluded in the context of the Corona pandemic and has not been cancelled to date.

Here you can find more information on mobile work, such as leading from a distance or virtual meetings and conferences: Mobilen Arbeit

 

Overtime and overtime are possible at the mobile workplace in justified cases; a corresponding order with the involvement of the Human Resources and Organisation Department is required. Further information can be found here: www.uni-kassel.de/go/mobile-arbeit

 

Update: 24.11.2021

Company meetings under 3G are to be reduced to a necessary minimum, this also applies to festive occasions such as Christmas parties, farewells etc.. The distance and hygiene rules, the wearing of medical masks, a good ventilation situation and the urgent recommendation to test oneself in advance with an antigen self-test are to be observed.

For committee meetings in the winter semester 2021/22, the chairperson may decide, against the background of the special situation that continues to apply due to the Corona pandemic, that a meeting will take place exclusively as a video conference (image and sound transmission) or a recorded telephone conference; the university public is to be established in an appropriate manner for meetings of the Senate and the Faculty Council.


How can I protect myself and others at meetings?

  • The Federal Centre for Health Education has summarised the most important hygiene tips in this chart
  • Consider whether the meeting can be postponed or replaced by a telephone conference.
  • Limit the number of participants to the necessary staff / participants
  • Limit the topics and time to what is absolutely necessary.
  • If possible, distribute the group of people in the room in such a way that a certain safe distance (1-2m is recommended here) is achieved.
  • Refrain from shaking hands
  • Everyone should wash their hands thoroughly before the start of the event.
  • Participants showing signs of a cold should stay away from the event.
  • Participants or returnees from risk areas should stay away from the event; if necessary, they can be connected by telephone.
  • Observe coughing and sneezing hygiene: do not cough or sneeze into your hand but into the crook of your arm or leave the event room for a short time
  • Take used handkerchiefs with you if you have them and dispose of them afterwards in a closed waste container
  • Keep your distance when talking to each other. A 15-minute intensive conversation without a safe distance in a room between two people is considered sufficient for transmission.
  • Keep a list of participants with their names and contact details (telephone, e-mail) for any follow-up questions and keep it safe.

To reduce the risk of infection, children are only to be brought into the offices in exceptional cases.

The University of Kassel has reserved a quota of childcare hours for its employees at the flexible childcare service studykidscare from the Studierendenwerk. Children aged 6 months to 12 years can be looked after there. If you are interested, please contact the Family Welcome Service, familywelcomeservice@uni-kassel.de
 

 

 

Conflict management/Konfliktmanagements discussions should primarily take place online; if all parties wish to conduct them in person, compliance with the hygiene standards specified in the instruction/Dienstanweisung must be ensured.

 

Discussions within the framework of occupational integration management/Betrieblichen Eingliederungsmanagements should primarily take place online; if all parties involved wish to conduct them in person, compliance with the hygiene standards specified in the instruction/Dienstanweisung must be ensured.

All employees must report sick on the first day of illness as before. A certificate of incapacity for work is required from the 4th calendar day onwards.

 

Employees who are in quarantine, especially as a category 1 contact person after contact with an infected person, agree with their supervisor whether it is possible to carry out official duties in mobile work.

If this is not possible, please inform the Human Resources and Organisation Department and send a corresponding e-mail to personalfragen@uni-kassel.de.

 

  • As a general rule, vacation leave that has already been approved cannot be revoked due to the Corona pandemic and any vacation trips that may be cancelled as a result.
  • As in the past, the withdrawal of approved vacation leave is only possible in justified individual cases with the approval of the employee's supervisor. This can be done in particular if, for urgent operational reasons, the individual employee is indispensable despite planned leave, e.g. to maintain the company's operations.
  • Employees who were unable to take their 2020 vacation leave by Sept. 30, 2021, for service-related reasons related to the Corona pandemic may apply to postpone the expiration date. In this case, the remaining leave from 2020 must be contributed in full by March 31, 2022. This requires a request from the employee and a statement/Antrag der Beschäftigten rom the employee's supervisor(s). The application must be sent to the Personnel and Organization Department (personalfragen@uni-kassel.de).

Where possible, further training courses should continue to be held on a digital basis. If it is necessary to hold training events in person, these can be held in compliance with the legal situation and the requirements of the RKI, and if a hygiene concept is presented.

 

It is strongly recommended to check whether a business trip is absolutely necessary. In view of the current pandemic situation, the official interest in the trip must be weighed very carefully against health protection and the duty of care towards employees. If it is nevertheless absolutely necessary, this must be justified in the business trip application. In case of doubt, the business trip should not be carried out.

The list of high-risk and virus variant areas is published on the homepage of the Robert Koch Institute.

 

  • Staff selection interviews should be conducted by video conference if possible.
  • If videoconferencing is not feasible, interviews may also be conducted in person, provided that the provisions of the Service Instruction for Special Hygiene and Protection Measures are complied with. The 3G regulation as a prerequisite for participation in the interview in presence applies here in the same way as for employees.
  • Please also note our information on conducting selection interviews by video conference/ Informationen zur Durch­füh­rung von Aus­wahl­ge­sprä­chen per Vi­deokonferenz.

If, in the context of possible checks by the security authorities, proof of the reason (travel to the workplace) is required, the employer's certificate issued in March 2020 for a large number of employees or a certificate of employment can be used as proof - alternatively, an existing service card can be used.

In order to be prepared for possible checks, employees who live in areas where the movement radius is restricted to 15 km due to a corresponding incidence can contact the responsible personnel administrator or personnelfragen[at]uni-kassel[dot]de to have a certificate of employment issued.

As a result of the current pandemic conditions, junior scientists in temporary qualification positions may experience impairments in the qualification process that make it necessary to extend the period of employment.

We have compiled information on the application requirements and the application procedure for you here: www.uni-kassel.de/go/corona-vertragsverlaengerung

The parking spaces at the North Campus Holländischer Platz are available now and until further notice - the bollards/barriers are open.

 

 

6. Information sour­ces and down­load

The Corona Warning App has been available for download since 16 June 2020. With the app, you can be informed anonymously and quickly if you have been in the vicinity of an infected person. The more people who use the Corona Warning App, the faster infection chains can be broken in the future. You can find the most important information about the app on the following website of the Federal Ministry of Health: https://www.zusammengegencorona.de/informieren/praevention/

 

Against the background of the ongoing SARS-CoV-2 pandemic, various professional organisations and scientists have addressed the issue of "ventilation" and developed recommendations on ventilation behaviour. Enclosed we provide studies and statements by the Commission on Indoor Air Hygiene at the Federal Environment Agency, the Federal Institute for Occupational Safety and Health (BAuA), the Indoor Climate Division of the German Social Accident Insurance (DGUV) as well as the SARS-CoV-2 occupational health and safety regulation of the Federal Ministry of Labour and Social Affairs and summarise the essential findings on free ventilation, ventilation systems and mobile air recirculation units. In terms of infection control, indoor rooms should be supplied with the highest possible air exchange and fresh air content. This is one of the most effective methods to remove potentially virus-containing aerosols from indoor spaces.

Free ventilation

The simplest form of ventilation is window ventilation. Window ventilation must be carried out before or at the start of the event and then at regular intervals. So-called shock ventilation over the entire opening area of the windows must be used. A ventilation period of 3 to 10 minutes is recommended. Even more effective (if possible) is cross-ventilation via opposite windows. The time interval for ventilation depends on the size of the room, the number of people, the activities (normal speaking or e.g. choir singing) and the window area available. The SARS-CoV-2 occupational health and safety regulation of the BMAS recommends ventilation after 60 minutes for offices and after 20 minutes for meeting rooms. The Commission for Indoor Air Hygiene at the Federal Environment Agency gives a recommendation on ventilation behaviour for schools, which applies equally to seminar rooms at universities: "For room sizes of approx. 60-75 m³ and a number of pupils of usually 20-30 children per class, the following applies. Here, intensive ventilation with wide-open windows should take place during every (!) lesson break, and during lessons lasting more than 45 minutes, i.e. also during double lessons or if there is only a short break (5 minutes) between lessons. (...) If, during lessons with closed windows, individual persons show symptoms of illness such as repeated sneezing or coughing, ventilation should be provided immediately (shock ventilation as described above). By the way, this also applies at home or in the office." The use of so-called CO2 traffic lights can provide a rough indication of user sensitisation to ensure adequate air exchange and is by no means a measure of infection risk. The use of CO2 meters thus does not replace the aforementioned ventilation recommendations.

Ventilation systems (RLT systems)

Lecture halls and seminar rooms at the University of Kassel that have a room air conditioning system are currently and in the winter semester operated with a very high fresh air volume flow. This means that we have been complying with the recommendations of the professional organisations since the beginning of the last summer semester. The Indoor Climate Division of the German Social Accident Insurance (DGUV) states in its statement: "In technical ventilation, filtered fresh air is continuously fed from outside into the interior rooms via centralised or decentralised ventilation and air-conditioning systems. (...) In contrast to free ventilation, RLT systems, when correctly set, ensure a continuous and sufficient exchange of air regardless of the external weather conditions. The risk of transmission of SARS-CoV-2 via properly maintained air handling units is to be classified as low. Therefore, air handling units should not be switched off, but on the contrary, the outdoor air supply via the air handling unit should be increased and recirculation should be avoided or reduced as much as possible. Only sufficient outdoor air supply contributes to a reduction of a virus-laden aerosol concentration." In rooms with recirculating air coolers, it is important to additionally ventilate extensively via the windows.

Mobile recirculation units

According to the Indoor Air Hygiene Commission (IRK) at the Federal Environment Agency, the most effective method of removing virus-containing aerosols from indoor spaces is to supply as much fresh air as possible. Mobile air filter devices based on recirculated air do not allow fresh air into the rooms. According to the IDE, the use of such air cleaners with integrated HEPA filters in rooms is not sufficient to effectively remove suspended particles (e.g. viruses) by filtering the room air over the entire period of use. The use of such devices cannot replace ventilation. The Indoor Air Hygiene Commission (IRK) also describes which requirements for the operation of such devices must be checked in advance: "This would require an exact recording of the airflow and air conduction in the room as well as a targeted placement of the mobile devices. The air flow rate would also have to be precisely adapted to the local conditions and room occupancy. The use of such devices can therefore not replace ventilation measures and should at best be carried out as a flanking (...) measure, (...). The IDE rejects the treatment of airborne substances by means of ozone or UV light for health as well as safety reasons".

The aforementioned documents can be accessed via the following links: