Dealing with the coronavirus
NEW: Regulations for November
an extension of the November regulations also at the University of Kassel is the necessary consequence resulting from the current pandemic situation. This is provided for by a current regulation of the Hessian state government. For our university, the regulations already communicated in November will therefore remain in place: teaching will primarily be transferred to digital, classroom teaching will be reduced to what is absolutely necessary, the buildings remain closed to the general public except for the Campus Center and for access to the Departmental Libraries at the external locations, employees will make greater use of the extended possibilities for mobile working, and the regulation on wearing a mouth and nose protector will remain in force. The library, LEO and refectories will remain open under the well-known strict hygiene measures.
As things stand, these regulations are valid at least until 20 December.
The following regulations take effect on Monday, 2 November 2020, in addition to the hygiene measures (house rules and “AHA+L” rules (keeping your distance, hygiene, face mask and regular ventilation) that have already been adopted. They are valid until 30 November 2020.
- Digital teaching is our priority.
- Attended lectures will be reduced to an absolute minimum in November. They will only take place where digital teaching is impossible, where lectures depend on special classrooms (laboratories, workshops, studios) or where – strictly speaking – there are other needs, e.g. for music or sports practice.
- Face-to-face examinations will continue to take place in coordination with the lecturers.
- Field trips are suspended in November and will not take place.
- The university buildings will be closed again for general public access in November. The Campus Center will remain open so that CampusCard validation can take place there.
- The LEO learning centre and the library will remain open under the current regulations.
- The refectories will remain open for take-aways and on-site consumption. This is in line with the instructions from the state of Hessen.
- As a new feature, students must wear a face mask during any units of instruction.
- For further information on individual units of instruction, please contact your lecturer. Please also pay attention to information on the websites and in Moodle.
The following regulations will take effect on Monday, 2 November 2020, in addition to the hygiene measures (house rules and “AHA+L” rules (keeping your distance, hygiene, face mask and regular ventilation) that have already been adopted. They are valid until 30 November 2020.
We would like to point out the following changes to all teachers:
- Digital teaching takes priority.
- Attended lectures will be reduced to an absolute minimum. They will only take place where digital teaching is impossible, where lectures depend on special classrooms (laboratories, workshops, studios) or where – strictly speaking – there are other needs, e.g. for music or sports practice. These courses must be approved in advance by the dean's office / the rector’s office.
- As a new feature, face masks must be worn, even during units of instruction.
- As in the previous summer semester, the lecturers must prepare a hygiene concept for attended courses in the winter semester on the basis of the distance and hygiene regulations and the hygiene concept for teaching.
- Face-to-face examinations will continue to take place in coordination with the lecturers.
- Field trips are suspended for November and will not take place.
- As the university buildings will be closed to the general public again from 2 November 2020, the building access for students must be organised by the respective departments.
- Please inform the students about your own lectures by e-mail, on your websites or in Moodle immediately and be available to answer any questions.
In addition, we would point out the following rules:
- The university buildings will be closed to the general public in November. The Campus Center will remain open so that CampusCard validation can take place.
- The LEO learning centre and the libraries will remain open under the current regulations.
- The refectories will remain open for take-aways and on-site consumption. This is in line with the instructions from the federal state.
- Meetings and job interviews will primarily take place digitally or as telephone conferences. Please refer to the following websites: https://www.uni-kassel.de/its/startseite/homeoffice-und-mobile-arbeit and https://www.uni-kassel.de/uni/corona/durchfuehrung-von-auswahlgespraechen-per-videotelefonie.
- If tasks are suitable for remote working and day-to-day operations are maintained, employees should be able to work from home in November 2020. The working hours for remote working may exceed 40%. In addition, the agreement on remote working will continue to apply in this form until 31 March 2021.
- This also applies to trainees and their instructors, provided that the training does not suffer as a result.
- The formation of early and late shift teams in attendance or a shifting of working hours to early mornings or late evenings is possible through an agreement between supervisors and employees.
- Research assistants still have the option of working from home, if their tasks allow it.
- We strongly discourage any business trips within Germany or international trips to risk areas. Business travel permits are only granted in absolutely exceptional cases.
All employees are obliged to inform their supervisor and the Human Resources Department (personalfragen[at]uni-kassel[dot]de), if
- you are a Category I contact person with close contact (a "fairly high" risk of infection)
- you are in quarantine/isolation, especially after returning from a risk area abroad,
- a health authority has ordered you to isolate,
- you have a positive test result for Sars-CoV-2.
- The lecture-free period begins on 19 December 2020 and ends on 3 January 2021.
- The university closes for the Christmas break from December 24, 2020 to January 3, 2021.
- The LEO Learning Center will close from December 19, 2020 to January 3, 2021.
- The University Library will close from December 24, 2020 to January 3, 2021 (details at https://www.uni-kassel.de/ub/).
- Employees are reminded that the days from 21 to 23 December may be well suitable for mobile working or flexitime compensation, if work permits.
1. Special hygiene and protective measures
Based on the current regulations dated 2 November (CoKoBeV), it is necessary to wear a face mask during units of instruction too – this goes beyond the area already stipulated in the addition to the house rules. The same applies to areas and rooms that are intended to be used by students outside units of instruction for study purposes.
The following rules apply to all university-owned and rented buildings, parts of buildings and the entire grounds of the University of Kassel.
- Dienstanweisung für besondere Hygiene- und Schutzmaßnahmen zum Schutz vor Covid 19 (Stand: 28.09.2020)
The use of face shields without a mask in the buildings of the University of Kassel is only permitted in exceptional cases, if a valid certificate has been provided by a family doctor, a lung specialist or a recommendation exists from the company medical service.
The Hessen Ministry of Science and the Arts (HMWK) has defined the 2020/21 winter semester as a hybrid semester with a combination of digital teaching and attended meetings, where the individual universities are responsible for arranging the details.
In contrast to the previous summer semester, all types of university courses can therefore be held again during the winter semester, subject to the distance and hygiene rules, limited seating capacity and, if necessary, the creation of specific hygiene concepts. The responsibility for compliance with the rules lies with the respective lecturers.
In principle, all the teaching should be made available digitally. Exceptions apply in a manner similar to the summer semester (especially for laboratory sessions, excursions, sports, music). The digital services ensure that all students can continue their studies, even if they cannot or may not enter the university - either individually or as a group.
Below you will find information for planning and implementing the special hygiene and distance regulations in teaching sessions during the 2020/21 winter semester as well as documents for processing.
Documents for downloading
(only accessible from the university network)
- Liste der zentral verwalteter Hörsäle und Seminarräume mit den aktuell nutzbaren maximalen Platzzahlen unter Wahrung der Abstandregeln
- Liste der dezentral verwalteter Hörsäle und Seminarräume mit den aktuell nutzbaren maximalen Platzzahlen unter Wahrung der Abstandregeln
- Übersichtspläne Gebäudezugänge from 19 October 2020
- Checkliste Labore und Arbeitsräume (Gefährdungsbeurteilung Corona)
- Checkliste Veranstaltungen (Gefährdungsbeurteilung Corona)
- „Allgemeine Hygienemaßnahmen“ notice
- „Richtig Händewaschen“ notice
- Kontaktdatenerfassung form
- Contact data sheet form
Aids to protect against corona
We have summarised some information and purchase options for various protective items like masks, disinfectants, screens etc. in our portal entitled "Personal Protective Equipment".
You must wear a face mask on the public passageways in the buildings at the University of Kassel. They are areas in buildings that allow access to rooms or buildings, such as corridors, entrance areas, stairs and lifts.
The obligation to wear a face mask also applies during units of instruction (for students and teaching staff), public passageways, when entering and leaving the classroom and when moving between spaces. The same applies to areas and rooms that are intended to be used by students beyond units of instruction for the purpose of study, as well as to catering and supply centres.
You must also wear a mask whenever it is impossible to comply with the minimum distance rule of 1.5 metres. This applies to all areas and activities at the university, in buildings, outside and in vehicles.
The use of face shields without wearing a face mask in the buildings at the University of Kassel is only permitted in exceptional cases, if a valid certificate has been provided by a family doctor, a lung specialist or a recommendation exists from the company medical service.
Gathering contact data
Contact data must be registered for teaching and examination units and when using student workplaces in areas used for student operations from the start of the 2020/21 winter semester onwards.
Participation in gathering contact data is mandatory and a prerequisite for participation in attended units of instruction and when using other facilities.
Gathering contact data with the web application darfichrein.de
The contact data is recorded quickly and easily via a smartphone and a QR code with the darfichrein.de web-based application. You will find the necessary QR codes at the entrances and exits of the lecture halls and seminar rooms.
- Initial registration: You do not need to download an app. You only have to scan the QR code and enter your contact information (name, address and phone number) once on the darfichrein.de website linked to it.
- Further registration: For all further units of instruction, you only have to scan the QR code at the entrance and register with the four-digit PIN number that you selected during initial registration (please do not forget it!).
- Logging out: After the end of the unit, simply click on the "Check-Out" button on the smartphone display. If it is no longer displayed, simply scan the barcode next to the exit door again.
Contact data must be gathered for each individual unit of instruction. The stored registration data cannot be seen by the lecturers!
The data is stored in encrypted form at the data centre of the Anstalt für Kommunale Datenverarbeitung in Bayern (AKDB). The AKDB is certified by the Federal Office for Information Security. The data is automatically deleted after 28 days and is only used if somebody suffers from the coronavirus so that the public health department can follow up contacts.
In order to avoid delays when attending your first unit of instruction, it is possible to store your contact data on your device in advance for use with darfichrein.de. Instructions can be found here:
Gathering contact data with a paper form
Students: For students who do not have a smartphone or who have forgotten it, it is also possible to register on a paper form. There are forms for this purpose in all lecture halls and seminar rooms.
Lecturers: The forms provided in the lecture halls and seminar rooms must be handed to students who could not register via a smartphone. At the end of the unit, the forms must be collected in DIN A5 envelopes, which are also available in the room, kept for four weeks and then destroyed in accordance with data protection regulations.
To reduce the risk of infection, general hygiene measures according to the above-mentioned AHA formula in German must be followed: Keep your distance, respect hygiene, wear a face mask.
Particular emphasis is placed on regular and thorough hand washing with soap and water for 20 seconds before and after the course.
In addition, disinfectant dispensers have also been installed at the building entrances to enable the chain of infection to be interrupted when entering a building, even without using the washing facilities.
Please also observe the rules for service instructions (No. 1.2) and the house rules (No. 1.1).
In the light of the ongoing SARS-CoV-2 pandemic, various professional organisations and scientists have addressed the topic of "ventilation" and developed recommendations on ventilation behaviour. Please find enclosed studies and statements by the Commission for Indoor Air Hygiene at the Federal Environment Agency, the Federal Institute for Occupational Safety and Health (BAuA), the Indoor Climate Section of the German Statutory Accident Insurance Organisation (DGUV) as well as the SARS-CoV-2 Occupational Safety and Health Regulation of the Federal Ministry of Labour and Social Affairs and we summarise the main findings on free ventilation, ventilation systems in rooms and mobile air circulation units.
In order to prevent infection, the air in rooms should be replaced as often as possible to increase the amount of fresh air. This is one of the most effective methods of removing potentially viral aerosols from indoor spaces.
The simplest form of ventilation is window ventilation. Window ventilation must take place before or at the beginning of the unit of instruction and then at regular intervals. Windows should be fully opened to provide a rapid change of air. A ventilation period of 3 to 10 minutes is recommended. Cross-ventilation using opposite windows is even more effective (if possible).
The time interval for ventilation depends on the size of the room, the number of people, activities (normal speaking or e.g. choir singing) and the available window area. The SARS-CoV-2 occupational safety rule from the Federal Ministry of Labour and Social Affairs recommends ventilation after 60 minutes for offices and after 20 minutes for meeting rooms.
The Commission for Indoor Air Hygiene at the Federal Environment Agency makes a recommendation for schools on ventilation behaviour that applies equally to seminar rooms at universities: "The following applies to room sizes of approx. 60-75 m³ and a number of pupils of usually 20-30 children per class. Here, intensive ventilation is to be provided in every (!) break in class with windows wide open, for teaching units lasting more than 45 minutes, i.e. in double lessons too or, if there is only a short break (5minutes) is provided between teaching units, during the lessons too. (...) If, during the lessons, individual students experience symptoms of illness such as repeated sneezing or coughing with the windows closed, the area should be ventilated immediately (a rapid change of air as described above). This also applies at home or in offices.”
The use of so-called CO2 traffic lights can provide a rough indication for sensitising users to ensure a sufficient change of air and is by no means a measure of the risk of infection. The use of CO2 measuring devices therefore does not replace the ventilation recommendations given above.
Building ventilation systems
Lecture halls and seminar rooms of the University of Kassel, which are equipped with a ventilation system, are currently being operated with a very high outside air volume flow and this will continue during the winter semester. This means that we have been complying with the recommendations of the professional organisations since the beginning of the last summer semester.
In its statement, the department for indoor climate of the German Statutory Accident Insurance Organisation (DGUV) states: "Technical ventilation enables filtered fresh air from outside to be continuously fed into the interior areas via central or local ventilation systems. (...) In contrast to free ventilation, ventilation systems, if correctly adjusted, guarantee a continuous and sufficient exchange of air, regardless of the external weather conditions. The risk of transmission of SARS-CoV-2 via properly maintained ventilation systems is therefore low. For this reason, air treatment systems should not be switched off, but on the contrary, the supply of fresh air via the air treatment system should be increased and recirculation operations should be avoided or reduced as far as possible. Only a sufficient supply of fresh air helps reduce the concentration of virus-contaminated aerosols.”
In rooms with recirculating air coolers, it is important to additionally ventilate extensively through the windows.
Mobile air circulation units
According to the Indoor Air Hygiene Commission (IRK) at the Federal Environment Agency, the most effective method of removing virus-containing aerosols from indoor spaces is to provide as much fresh air as possible. Mobile air filter units that recirculate air do not allow fresh air to enter the rooms. In the opinion of the IRK, the use of these air purifiers with integrated HEPA filters in rooms is not sufficient to effectively remove suspended particles (e.g. viruses) by filtering the indoor air for the entire period of use. Using these devices cannot replace ventilation.
The Indoor Air Hygiene Commission (IRK) also describes which requirements must be checked in advance in order to operate these devices: "This would require an exact recording of the air movement and air flow in the room as well as a specific placing of the mobile devices. The amount of the air flow rate would also have to be adapted exactly to the local conditions and room occupancy. The use of these devices can therefore not replace ventilation measures and should be a supporting measure (...) if necessary (...). Treatment of air pollutants with ozone or UV light is rejected by the IRK for both health and safety reasons.”
The aforementioned documents can be accessed via the following links:
- Stellungnahmen der Kommission Innenraumlufthygiene am Umweltbundesamt: „Das Risiko einer Übertragung von SARS-CoV-2 in Innenräumen lässt sich durch geeignete Lüftungsmaßnahmen reduzieren“
- Bundesanstalt für Arbeitsschutz und Arbeitsmedizin (BAuA): „Infektionsschutzgerechtes Lüften –Hinweise und Maßnahmen in Zeiten der SARS-CoV-2-Epidemie“
- Sachgebiet Innenraumklima der Deutschen gesetzlichen Unfallversicherung (DGUV): „AKTUELLSARS-CoV-2: Empfehlungen zum Lüftungsverhalten an Innenraumarbeitsplätzen“
- Arbeitsschutzausschüsse beim Bundesministerium für Arbeit und Soziales: „SARS-CoV-2-Arbeitsschutzregel“
New rules for the period 2 – 30 November 2020:
The buildings at the University will be closed to general public access in November. The
- Campus Center (8 a.m. – 5 p.m.)
- the main entrance on Heinrich-Plett-Strasse (8 a.m. – 3.30 p.m.)
- the main entrance on Wilhelmshöher Allee (8 a.m. – 3.30 p.m.)
and access to the validation unit in the Witzenhausen library on Nordbahnhofstrasse (8 a.m. – 3.30 p.m.) will remain open, so that card validation can take place there. The LEO centre and the libraries will remain open under the current rules. Access to the refectories will continue to remain open for takeaways and on-site consumption. This is in line with the instructions from the federal state.
- Employees: The building entrances are accessible via your CampusCard or key, as in the past.
- Students: Access to the buildings to reach the lecture halls and seminar rooms will be organised by the lecturers.
You will find more information on this at theCorona information site for employees (organisational matters – building access via your CampusCard).
Advice from service centres
The advisory services and opening hours of the university administration, the departments and the central facilities are currently not being made available personally. Among other things, this involves the Student Secretary’s Office, the examination offices in the faculties and the careers service and the PhD office. If necessary, please contact these institutions by phone, e-mail or mail: List of service centres. The information desk is open. Please note the restricted opening hours.
Information on opening hours and regulations can be found on the webseite of the university library.
Refectories and cafeteria
You can find information about opening hours and regulations on the website of the Student Services Organisation in Kassel.
2. Entry/return from risk areas, handling suspected Corona cases and infections
(Valid for business and private trips)
- No trips to countries outside the Federal Republic of Germany are expected to be made if the Federal Government has not only issued a travel warning, but also classified the destination as a risk area and it is not urgently necessary. From 1 October onwards, a travel warning will automatically be issued for corona risk areas.
- Mandatory quarantine - directly after entry for 10 days:
Persons entering the Federal Republic of Germany, who have stayed in a risk area at any time within the last 14 days prior to their arrival, are obliged to go directly to their own home or other suitable accommodation immediately after entry and isolate themselves there permanently for a period of 10 days after their arrival.
- Duty to register - with digital entry registration or immediately to the Kassel regional health office:
Those arriving according to the definition given above are obliged to contact the public health office That is responsible for the area where they are living or any other accommodation that enables isolation and indicate that they know about their obligation. The duty to report has been met find providing a digital report of arrival at https://www.einreiseanmeldung.de. Exceptions exist by immediately sending a replacement registration in written or text form to the responsible public health office.
- Exemption from the quarantine obligation - Only for certain groups of persons and after presentation of a negative test result:
Exemption from the quarantine obligation exists, among other things, if people have a medical certificate in German or English, which is based on a molecular biological test for the presence of an infection with the SARS-CoV-2 coronavirus. The molecular biological test, if it was carried out before entry into the Federal Republic of Germany, must not have been carried out more than 48 hours before arrival in the Federal Republic of Germany. The medical certificate must be kept for at least 10 days after arrival and must be presented to the responsible health authority immediately on request.
- Shortening the isolation period - From day 5 at the earliest by a negative test result:
Isolation (quarantine obligation, see above) ends at the earliest on the 5th day after arrival, if a person has a negative test result related to an infection with the SARS-CoV-2 virus. The underlying test must have been conducted at least five days after arrival in the Federal Republic of Germany. Isolation according is suspended for the period that is necessary to perform a test according. The medical certificate must be kept for at least 10 days after arrival and prevent immediately presented to the responsible public health office on request.
Information from the Federal Government for travellers and commuters:
Current travel warnings from the German Foreign Ministry:
Important information and recommendations for action by the RKI for those arriving in Germany:
Information for earmarking international risk areas by the German Foreign Ministry, Health Ministry and Interior Ministry
Areas with a higher risk of infection in Germany:
Anyone who arrives from a risk area must remain in quarantine for 14 days. A region is considered a risk area if the number of newly infected persons has had more than 50 cases per 100,000 inhabitants within the last seven days, see the RKI (Robert Koch Institute) list of designated risk areas. Please note that the list of risk areas may change daily. If you are arriving from a risk area, you are obliged to go directly to your accommodation and report to the public health department immediately after arrival. You must stay in your accommodation at all times for a period of 14 days after your arrival. During this period, you are not allowed to receive visits from persons who do not belong to your household. You are solely responsible for maintaining your quarantine at home.
Can I be exempted from the quarantine and reporting obligation?
Yes, if you can show a negative molecular biological test (PCR throat swab). An antibody test is not sufficient. The test can
- either be performed in your home country no more than 48 hours before arrival, if it is an EU country or on the RKI list of countries that perform recognized PCR virus tests
- or directly after arrival at Frankfurt Airport Corona Test Center. The tests are subject to a fee and you should register for the test on the Centogene website before you arrive in Germany. You must go directly to your home quarantine without any detours until you receive your test result. You will only be exempted from quarantine if your test result is negative (there are now test centres at most major airports: Hamburg, Hanover, Berlin, Düsseldorf, Munich)
- at a general practitioner, if you have arrived directly in your own quarantine at home after arrival from a risk area. You can find a doctor's practice for a test at Arzt-und Psychotherapeutensuche der Kassenärztlichen Vereinigung Hessen (KVH).
You must remain in home quarantine until the test result is available.
You can find out what you have to observe in quarantine here.
For further and up-to-date information (e.g. the possibility of corona-related quarantine costs being covered etc.) please contact welcome-centre[at]uni-kassel[dot]de or phone +49 561 804-3277
Employees who return to Germany from a risk country must inform the Personnel and Organisation Department (personalfragen[at]uni-kassel[dot]de) about this without being requested to do so.
In addition, reference is made to the latest version of the Order to Control the Coronavirus dated 13 March 2020. For persons who are demonstrably infected with the SARS-CoV-2 coronavirus and contact persons in category I with close contact ("fairly high" risk of infection) according to the RKI definition, any obligation to be physically present is cancelled for 14 days, provided that the public health department has not ordered isolation. During this time, the employees perform their service/work, if possible, from home using their mobile work PC. The affected employees must inform the departments immediately if quarantine has been ordered.
If an infection is confirmed by a positive test result, the doctor reports the result to the public health department. Persons with suspected Covid-19 or a confirmed positive corona test must stay away from the university/workplace.
The public health department will then contact the person concerned and, if necessary, the university to determine further contact persons. The following scheme is used:
- For contact persons in category 1 (fairly high risk of infection): cumulative face contact of at least 15 minutes ("face-to-face" = "close contact" ≙ < 1.5 m), e.g. persons in direct conversation or living together), the public health department usually orders quarantine at home.
- For contact persons in category 2 (lower risk of infection): face-to-face contact of less than 15 minutes ("face-to-face" = "close contact" ≙ < 1.5 m), e.g. persons staying in the same room e.g. seminar room, lecture hall etc., usually no special measures are taken.
- For possible inquiries by the health authorities for tracking contact persons, lists of participants must be kept and stored.
Contact persons in category 2 or other contact persons (contact with the infected person > 1.5 m or with this person in the same room) do not belong to the closer circle of contact persons. Therefore, no quarantine measures ordered by the authorities apply to them. As an additional and precautionary measure for contact persons in category 2, we would like to point out the possibility of working at home. Nevertheless, there are some behaviour information that should be observed for 14 days after an infection has occurred:
- During this period of time, please keep an eye out for symptoms of illness.
- If signs of a respiratory infection such as a cough, temperature, shivering or a loss of sense of taste develop within the 14-day period, please contact your family doctor's practice, ask for a sick note and then contact the public health department directly on 0561 787 1968.
- Wash your hands regularly, observe the coughing and sneezing etiquette and consistently wear a face mask where it is not possible to keep your distance.
- Within these 14 days, please reduce your social contacts with people who belong to risk groups (the elderly, immunodeficient and chronically ill people) as much as possible.
The university is anxious to detect suspected cases of corona at an early stage so that protective measures can be taken as quickly as possible. Employees, students and guests are requested to immediately report a confirmed corona infection or an order to quarantine at home to the Human Resources or Studies Department, if you were present and had personal contact at the university within a period of two days before the first symptoms appeared. There is no obligation to name the disease, but it helps protect others!
If a confirmed corona infection occurs and the person was present at the workplace during the period of two days before the first symptoms appeared, the workplace should not be used for at least 36 hours and then contact surfaces should be cleaned with standard household cleaning agents. The Maintenance Cleaning Service Department can be requested to clean contact surfaces after corona infections (contact via: reinigung[at]uni-kassel[dot]de).
In general, the infectiousness of coronaviruses on inanimate, dry surfaces decreases rapidly at room temperature or higher temperatures. According to the latest findings, there is no risk of infection from shared files and papers if the contamination occurred more than 24 hours ago.
Regardless of the regular cleaning of surfaces, it is still necessary to regularly wash your hands (20 secs with soap) and avoiding touching your own face.
Preventive surface disinfection, particularly of frequently used contact surfaces, is not considered necessary, even in the current COVID 19 pandemic. Cleaning with common cleaning agents is the method of choice.
3. Study and teaching
Courses for the coming winter semester start on 2 November 2020.
The period without any units of instruction begins on 19 December 2020 and ends on 3 January 2021.
The units of instruction end on 19 February 2021.
New rules for the period 2 – 30 November 2020:
- Digital teaching is our priority.
- Attended lectures will be reduced to an absolute minimum in November. They will only take place where digital teaching is impossible, where lectures depend on special classrooms (laboratories, workshops, studios) or where – strictly speaking – there are other needs, e.g. for music or sports practice. These courses must be approved in advance by the dean's office / the rector’s office.
- As a new feature, face masks must be worn, even during units of instruction.
- Face-to-face examinations will continue to take place in coordination with the lecturers.
- Field trips are suspended for November and will not take place.
- Due to the ongoing validity of the distance and hygiene rules, only about 20% of the seats at the university can be used.
- The basic rule is that all modules have a digitally usable service so that students can study from home.
- The basic rule is also that students are not obliged to use all attended services and teachers are not obliged to offer attended services in addition to their digital services.
- The planning and implementation takes place in the departments and subjects. During planning, care is taken to ensure that classroom units and digital services are coordinated.
- You must wear a face mask on the public passageways in the buildings at the University of Kassel and during units of instruction. They are areas in buildings that allow access to rooms and buildings, such as corridors, entrance areas, stairs and lifts. The obligation to wear a face mask also applies in areas and spaces that are intended to be used by students beyond units of instruction for the purpose of study, as well as to catering and supply centres. Face masks must also be worn if it is not possible to maintain a distance of 1.5 metres from other people. This applies to all areas of the university, in buildings, in the open air and in vehicles.
All excursions are suspended for November 2020 and will not take place.
Units of teaching such as laboratory sessions, excursions, etc., where attendance is an absolute prerequisite for achieving the learning objectives, e.g. due to the use of equipment on site, can be carried out provide that the hygiene concepts are used.
Please use the appropriate forms for this purpose:
- Checklist for laboratories and working rooms (assessing the risk of corona)
- Checklist units of instruction (assessing the risk of corona)
For excursions, the usual approval procedure must still be followed (see www.uni-kassel.de/go/exkursion [internal]).
If necessary, the examining boards can determine alternative forms for the relevant study components.
Oral examinations are – provided that hygiene concepts are used - basically possible.
During the 2020/21winter semester, the examining boards of the departments may permit special forms of examination, such as video conferences. If they are used, guarantees must be provided, among other things, that all those involved agree to this form of examination, the identity of the candidate can be established by means of an identification card, he or she is alone in the room and no inadmissible aids are being used.
- Ordnung zur Änderung der Allgemeinen Bestimmungen für Fachprüfungsordnungen mit den Abschlüssen Bachelor und Master an der Universität Kassel (AB Bachelor/Master)
If examiners or students belong to a risk group or cannot be present due to supervision tasks or for other important reasons, it is possible (if approved by the responsible examination board) to conduct the oral examination as a video conference. Guarantees must be provided that all parties involved agree to this form of examination, the video conference is managed by the examiner(s) and conducted using a secure service, the identity of the examinee can be established by video image and the presentation of an official identification document, he/she is alone in the room and no unauthorised aids are being used, - and an examination protocol is drawn up in the usual manner. The explanation of the examination evaluation to the examinee will be given orally during the video conference. If the candidate fails, he/she must confirm orally that the evaluation has been explained to him/her. If the examination has to be cancelled for technical reasons, the examination will be deemed not to have been taken. This is determined by the examiner or the chairman of the examining board. If this procedure is not desired, the examination may have to be postponed to a later date.
Entrance, stay, exit in the e-assessment centre
- Observe the hygiene regulations: wash your hands frequently, sneeze or cough in the crook of your arm, etc. After each examination, we disinfect table surfaces, input devices and screens.
- Wear a face mask. Put on your face mask before entering the e-assessment centre. You can use a face mask in the same way as for shopping.
- The lockers are not available. For this reason, do not bring any luggage. Only a small bag or daypack is allowed’ it must be placed on the outside walls or behind the examination places in the examination room. Switch off your cell phone or smartwatch immediately and stow it in your bag, this will save time. You are allowed to bring one drink. Make sure to use a sealable container (e.g. a bottle with a screw cap). You can then place the drink on the floor next to you.
- There will be individual admission to the e-assessment centre. Only enter the e-assessment centre individually and when prompted. Please also observe the rules governing the distance to your fellow students and employees. If there are queues in the entrance area and in front of the building, maintain a distance of 1.5 - 2 meters, observe the markings on the floor.
- In the e-assessment centre, take a paper label with your last name, first name and password at the counter. You will need the password later to register in the examination system. If your label is not available, although you have registered for the exam, please contact the exam supervisor.
- Then go to the examination room. Every other place will be occupied in the examination room. You will be assigned a free place. Wait until you are requested to log on at the computer.
- Put your certificate of enrolment or your student ID and your photo ID on your desk. These documents are required for the identity check during the exam.
- A representative of your faculty will give an introduction to the content of your exam. You will then receive a short introduction to the use of the e-examination system by the staff from the Teaching Service Centre. You can then register and start your exam.
- Remain seated even after having uploaded your exam. This also applies if you have completed your exam before the time limit expires.
- People will be dismissed individually from the e-assessment centre. Do not leave the e-assessment centre until you are individually prompted to do so. You will always leave the e-assessment centre individually and be at least 1.5 metres away from the person in front of you. The exit is via a separate door.
- The examination only starts when everyone is safely seated in their seat. You will not be put at a disadvantage by any queues that may form.
Logging in and writing the exam
You should only look into the examination system after you have been requested to do so. You will need your enrolment number and the password, which you will find on your label. You can now start the exam. Please note the following information:
- It is possible that your lecturer has set a time limit for your exam, after which your exam will be sent off automatically. If an exam has a time limit, you will be informed about this at the beginning of the exam. You can check the remaining time on your exam computer at any time, as it is displayed on the screen.
- You can change, complete or correct your answers at any time during the exam. Please note! There are e-exams that consist of several blocks. In these exams you can only change answers within one block. As soon as the task block is completed, you cannot change the answers that you have entered. If an exam consists of several completed blocks, this will be indicated at the beginning. The screen also shows which block you are currently in.
- As with a paper exam, once you have handed in your exam, you cannot call it back. If you click on "Submit exam" in the exam system and have not yet answered all questions, a security question will appear which you must confirm first. If you confirm it with "yes", the exam will be sent and cannot be recalled.
Once you have handed in your exam, please log out of the system.
Examination results and post-examination review
Your lecturer will tell you whether you have passed and with what grade. Depending on the structure of the exam and the type of tasks used, this can take between a few days and a few weeks.
Your lecturer will also inform you about when and where you can view your exam.
Getting to know the e-examination environment
Here you have the opportunity to get to know the e-examination environment better and write a sample test.
Go to the following page: uni-kassel.de/go/self-assessment
Here you have the opportunity to watch a video about the e-assessment centre.
During the 2020/21 winter semester, the examining boards in the faculties can approve alternative certificates of achievement.
The Senate issued a ruling on 8 July 2020 about making non-binding attempts at examinations for courses that lead to a bachelor’s or master’s degree or a teaching degree. Any examinations, which have not been passed during the summer semester in 2020 up to and including 31 October 2020, with the exception of final dissertations, will be regarded as having not been taken. Any examinations passed during the summer semester of 2020 may be repeated on one occasion so that candidates can improve their grades. If the exam is repeated, the better result will count. Any examinations, which were not passed on account of fraud or infringements, will not be covered by this rule. Any rules envisaged in the subject examination regulations, which go beyond these measures, will not be affected by this. The opportunity of making use of a supplementary examination according to Section 18a will not be affected by this either. Registration for an exam to improve grades in an examination that was passed during the summer semester in 2020 must be completed by 30 September 2021 at the very latest; this option will lapse after this time. In the case of any examinations that are repeated according to these provisions in future, you will not have any right to insist that your chosen examination format is retained.
The following explanations and information seem to be important in this regard: the starting point for this rule is the time when the examination is taken. It therefore also applies to any examinations that have been postponed to this period from the winter semester in 2019/20. The key period here is the summer semester period from 1 April 2020 until 31 October 2020 both for exams that have not been passed and repeating exams to improve grades. Any exams not taken (“non-appearance”) will not be treated like exams that have been passed. The supplementary oral examination according to Section 18a of the general rules for university courses leading to a bachelor’s or master’s degree is not governed by this rule; it cannot be repeated. ‘Final dissertations’ in the sense of these rules involve the dissertations written for a bachelor’s or master’s degree or academic dissertations on courses leading to state examinations.
The examination administration departments for the courses of study can be contacted in the faculties.
In the light of the fact that the summer semester in 2020 has not been taken into consideration in terms of the maximum period for BAFöG support (student loans), the State of Hesse has issued a ruling that “differs from the normal period of study laid down in the examination regulations according to Section 19 of the Hesse Higher Education Act […] and sets an individual normal study period that has been increased by one semester for students who have been enrolled for university courses during the summer semester of 2020 or are pursuing a course that is concluded by a state or church examination.” (Order to Handle the Effects of the SARSCoV2 Pandemic in the Higher Education Sector, dated 1 July 2020 and published in the Law and Ordinance Gazette on 14 July 2020, p. 499).
This rule also applies to students at the University of Kassel on leave of absence in the 2020 summer semester. It is now part of the certificate of study history, which students can access via the self-service function at the eCampus. This rule does not apply to questions of university statistics and university funding. The Student Services Organisation is responsible for issues related to BAFöG: (cf. www.studierendenwerk-kassel.de/info-covid19/)
- Time spent abroad is generally possible. In view of the pandemic, the situation is very dynamic and can lead to changes at short notice. It is therefore strongly recommended that, before beginning any time abroad, you should find out about the entry and residence conditions of the respective host country as well as the requirements and general conditions of the host institution.
- Employees should also inform themselves about the university's guidelines on business trips.
- In addition, we recommend that you regularly visit the websites of the German Foreign Ministry and the host institution for further information.
- Students who have to complete mandatory time abroad, please contact the respective examining board.
- It is possible to postpone your time in most cases. You must check whether an approved scholarship has to be repaid in case of early termination or non-appearance in each individual case or this will depend on the standards set by the respective scholarship provider.
- If you have successfully applied for an exchange place, you can use the online services of the host university. In many cases, it is also possible to combine classroom and online teaching and obtain financial support.
- If you have any questions, the team at the International Office will be happy to assist you.
4. Meetings, conferences and non-curricular events
No events are authorised for the month of November.
5. Regulations for employees
The regulations in the service instructions for handling the coronavirus in the area of responsibility of the Hesse Ministry of Science and the Arts dated 28 October 2020 replace those dated 28 May 2020. The Ministry has also issued a supplement to the service instructions:
Ergänze Dienstanweisung zum Umgang mit dem Corona-Virus im Geschäftsbereich des Hessischen Ministeriums für Wissenschaft und Kunst (31.10.2020)
The agreement for working at home is not affected by this and will continue to be valid until 31 March 2021. The amount of work that can be completed at home may exceed the figure of 40% in the month of November. Beyond this, the agreement on work at home continues to apply, initially until 31 March 2021.
The Robert Koch Institute (RKI) has updated its information on risk groups that could suffer from the coronavirus seriously. It is not possible to generally make a final classification for a risk group. On the contrary coma a medical practitioner needs to make a personal risk assessment.
If work at home is not possible, work must be organised to take into account the hygiene and safety standards (maintaining a distance of at least 1.5 metres , if necessary, working when fewer people are around, or assignment to a different task).
If neither work at home or work at the office is possible, any overtime in the flexitime account or overtime hours need to be used.
If all of the above possibilities are exhausted or are not possible after consultation with superiors, paid leave of absence from work can be considered. In these cases, please contact the Personnel and Organisation Department (personalfragen[at]uni-kassel[dot]de)
If the nursery, kindergarten or school is closed due to infection prevention measures, employees with children under 12 years of age can be allowed to work at home for home care reasons. The home office agreements already made remain valid.
In exceptional cases of hardship, leave of absence from work or service with continued payment of remuneration may be granted for periods outside school holidays or closing times if
- the shared childcare facility or school is partially or completely closed or in restricted regular operation
- the children have not yet reached the age of 12 or are dependent on help due to physical, mental or psychological handicaps
- work at home is not possible
- plus hours on the flexitime account as well as overtime and overtime hours and annual holiday have been used
- alternative childcare options (e.g. emergency childcare, other parent, family care group) are not available on an hourly basis.
The same applies to the care of a close relative in need of care if the day care facility closes due to infection prevention measures or admission is not possible.
If all of the above possibilities are exhausted or are not possible after consultation with superiors, please send an e-mail to personalfragen[at]uni-kassel[dot]de so that your individual case can be examined.
New rules for the period 2 – 30 November 2020:
Hey Cortana so suitable for working at home and service operations can be maintained, employees should be allowed to work at home during November 2020. The scope of work completed at home may exceed the share of 40%. Beyond this, the agreement on work at home will continue to apply, initially to 31 March 2021.
The President’s office and the Staff Council agreed principles for working at home in a so-called "regulation agreement". This means that administrative and technical employees can work at home if all the following points are met:
- The tasks must be suitable for completion at home.
- It is possible to maintain service operations.
- Data protection and data security are guaranteed.
- Any overload is avoided.
- The participation is voluntary.
The regulation applies from 1 August 2020 and is initially limited until 31 March 2021.
On the basis of the experience gained so far, a permanent arrangement will then be made.
The regulation agreement applies to administrative/technical personnel - regardless of whether they are civil servants or employed under a collective bargaining agreement. The regulations for research assistants are not affected by this and continue to apply.
The service instructions for handling the coronavirus in the area of responsibility of the Hesse Ministry of Science and the Arts dated 28 May 2020 are not affected by this, i.e. apply in addition.
Student assistants and student workers with a first professional university degree please use the form Mobile Work Assistants (C090).
For research assistants, the individual home office agreements made with superiors before the corona pandemic can be used, provided that the tasks are still suitable for completion in a home office. A corresponding agreement can be found here: Vereinbarung Homeoffice
A new agreement is not necessary in the context of the corona pandemic if an individual home office agreement has already been concluded and has not yet been cancelled.
In addition, checks are being made to see under which conditions it might be possible to enable other groups of employees to work from home, taking into account their business interests.
- On days on which work at home continues all day, the employees independently re-enter their actual working time via a “correction” workflow (on the following working day) in tisoware®. Overtime and additional work are basically not possible on the days when people work from home. Deviations are only permissible in special individual cases.
- On days when people partly work at the University of Kassel and partly at home, the employees enter their arrival and departure times on the time recording device for the attendance time at the University of Kassel. The employees re-enter their actual working time for working at home independently via a “correction” workflow (on the following working day) in tisoware®. Overtime and additional work are basically not possible on the days when people work from home. Deviations are only permissible in special individual cases.
- On the days when employees work full-time at the University of Kassel, the employees enter their arrival and departure times on the time recording device On these days, flexitime plus hours or flexitime minus hours are recorded as usual and can be used within the scope of the flexitime employment agreement.
- Travel time between the office and the mobile workplace is not working time.
It is generally not possible to order overtime or additional work during telework / work at home; exceptions to this rule are only possible in individual cases of pandemic-related workloads.
Official discussions and committee meetings Should ideally take place without any personal contact. If personal attendance is necessary, the premises should be selected in such a way that a minimum distance of 1.5 metres can be followed. Please make use of the instructions at https://www.uni-kassel.de/its/startseite/homeoffice-und-mobile-arbeit
How can I protect myself and others during meetings?
- The Federal Centre for Health Education has summarized the most important hygiene instructions in this diagram: Grafik
- Consider whether the meeting can be postponed or replaced by a conference call
- Limit the group of participants to the required employees / participants
- Limit topics and time to what is absolutely necessary
- If possible, you should distribute the group of people in the room so that a certain safety distance (1-2m are recommended) is achieved
- Do not shake hands
- Before the beginning of the meeting, everyone should wash their hands thoroughly
- Participants with cold symptoms should stay away from the event
- Participants or returnees from risk areas should stay away from the event,; they can possibly be linked up by phone
- Observe coughing and sneezing hygiene: do not cough or sneeze into your hand, but into the crook of your arm, or preferably leave the meeting room for a short time
- Take any used handkerchiefs away with us, if relevant, and then dispose of them in a closed waste container
- Keep your distance from each other during calls. A 15-minute intensive conversation without a safe distance in a room between two people is considered sufficient for transmission.
- Keep a list of participants with names and contact details (telephone, e-mail) for possible inquiries and keep it safe
To reduce the risk of infection, children may still not to be brought into the offices.
The University of Kassel has reserved a quota of childcare hours for its employees in the flexible childcare program studykidscare from the Studierendenwerk. Children between the ages of 6 months and 12 years can be looked after there. If you are interested, please contact the Family Welcome Service, Mareike Schön (firstname.lastname@example.org).
Discussions within the framework of conflict management should be primarily held online in November 2020; if it is essential for all those involved to meet, compliance with the hygiene standards specified in the service instructions must be ensured.
Discussions within the framework of company integration management should be primarily held online in November 2020; if it is essential for all those involved to meet, compliance with the hygiene standards specified in the service instructions must be ensured.
In the event of sickness, all employees must report sick on the first day of illness, as in the past. Presenting a sick note is only required from the 4th calendar day onwards.
- In principle, any approved recovery holiday due to the corona pandemic and holiday trips that are possibly lost as a result vacation trips cannot be reclaimed.
- As before, it is only possible to reclaim approved vacation in justified individual cases with the consent of your superior. This can be done in particular if, for urgent operational reasons, the individual employee is indispensable, e.g. to maintain business operations, despite any planned holiday.
Further training will primarily take place digitally in November 2020.
Do not make any use of internal business trips within Germany or foreign trips to risk areas. Business trip approval will only be given in absolutely exceptional circumstances.
- Do not make use of any business trips to risk areas abroad in November 2020. In principle, no approval for business trips will be given. Superiors/approving bodies must place the high standards to determine what is absolutely necessary or is indispensable. Given the development of the last few days in Germany, business trips within Germany should be prohibited and a high standard should be set for absolute necessity.
- Excursions will not be approved for the month of November 2020.
Job interviews, which were planned for November 2020 , should take place in digital form, if possible. Please note the information here: Informationen zur Durchführung von Auswahlgesprächen per Videotelefonie
6. Information sources and download
- If you have any symptoms or other questions about your own health, call your family doctor or contact the medical on-call service on 116 117.
- You can reach the Kassel Regional Health Office by calling 0561 787-1968 or 0561 1003-1920.
- On hygiene & personal protection: the Federal Centre for Health Education (BZgA) offers information sheets in German and English for downloading and printing on the important hygiene measures.
- The Robert Koch Institute (RKI) continuously records the situation, assesses the risk for the population in Germany and answers frequent questions: https://www.rki.de/SharedDocs/FAQ/NCOV2019/FAQ_Liste.html
- The RKI also offers a risk assessment of events: https://www.bmi.bund.de/SharedDocs/artikel/handlungsempfehlungen-corona-rki.html
- Current information on Hesse can be found on the website of the Hesse Ministry for Social Affairs and Integration (HMSI): https://soziales.hessen.de/gesundheit/infektionsschutz/informationen-und-faq-zum-neuen-coronavirus-sars-cov-2
- The HMSI also has a telephone hotline for questions around the disease happening in Hessen on 0800-5554666 (Monday to Friday, 8 a.m. – 8 p.m.).
- For travellers: current information for travellers can be found on the website of the German Foreign Ministry: https://www.auswaertiges-amt.de/de/ReiseUndSicherheit
Printable templates for offices, meeting rooms, home office, etc:
- The 10 most important hygiene tips
- Top Ten Tips for Hygiene (English)
- "General hygiene measures" poster
- "Washing your hands correctly" poster
- "Disinfecting your hands" poster
- Reminder "Please keep your distance" (e.g. for tables in meeting rooms)
Information from the Hesse Ministry of Social Affairs and Integration in various languages:
- Arabic - PDF 716 KB
- Dari - PDF 299 KB
- German - PDF 484 KB
- English - PDF 466 KB
- Kurdish - PDF 648 KB
- Polish - PDF 550 KB
- Russian - PDF 551 KB
The Corona warning app has been available for downloading since 16 June 2020. If you have the app, you can be informed anonymously and quickly if you have been in the vicinity of an infected person. The more people use the corona warning app, the faster chains of infection can be broken in future. You can find the most important information about the app on the following website of the Federal Ministry of Health: https://www.zusammengegencorona.de/informieren/praevention