Advise and Services

There are many things to consider when planning to spend time abroad and living there. We have therefore compiled checklists to help you successfully navigate the various stages of your time in Germany.

Keep track on your preparations: Our Checklists

Checklist for exchange students

Before arriving

  • You have applied to study abroad as an exchange student.
  • You have selected courses that you would like to take in Kassel.
  • You have completed the Learning Agreement form (Erasmus+ students only).
  • You have received your visa (if applicable).
  • You have registered for a room at one of the student halls of residence or found private accommodation elsewhere.
  • You have applied for a certificate that proves your health insurance cover in Germany (if applicable).
  • You have registered for the German language course (only if you want to).
  • You have ensured sufficient funding for your stay in Germany.
  • You have planned your journey to Kassel.
  • You have arranged an appointment for moving into your accommodation.

After arriving

  • You have registered with the Citizens' Office in Kassel/Witzenhausen.
  • You have opened your bank account.
  • You have taken out a health insurance policy (for non-EU citizens only).
  • You have applied for a residence permit at the Foreigners' Registration Office (for non-EU citizens only).
  • You have paid your semester fees.
  • You have collected your study certificate from the Admissions Office.
  • Your Learning Agreement has been signed (for Erasmus students only).
  • You have activated your UniAccount.
  • You have applied for a library card.
  • You have entered your courses on your online course list.

During the semester

  • You have taken part in the Orientation Week for international students.
  • You have taken part in the introductory session for your faculty or programme.
  • You have prepared your own timetable.
  • You have checked the International Office website for information on academic and organisational support services and campus activities.
  • You are familiar with the tutors at the International Office.
  • You know the Departmental Coordinator.
  • You know your contact person at the International Office (Ms Sabine Ernst).
  • You have attended the Campus Club.
  • If you want to extend your stay for another semester, you must re-register by paying the semester fees once again.

Before leaving

    • You have arranged your move out.
    • You have de-registered with the Citizens' Service Office, your health insurance company and your bank.
    • You have cancelled all other contracts, for example, with your Internet and phone provider.

      Download
      The checklist is also available as a PDF file that you can download:

      Checklist for Bachelor and Master Students

      Before arriving

      • You have applied for the degree programme of your choice.
      • You have been admitted to this degree programme.
      • You have received your visa (if applicable).
      • You have registered for a room at one of the student halls of residence or found private accommodation elsewhere.
      • You have applied for a certificate that proves your health insurance cover in Germany (if applicable).
      • You have registered for the German language course (only if you want to).
      • You have ensured sufficient funding for your stay in Germany.
      • You have planned your journey to Kassel.
      • You have arranged an appointment for moving into your accommodation.

      After arriving

      • You have registered with the Citizens' Office in Kassel/Witzenhausen.
      • You have opened your bank account.
      • You have taken out a health insurance policy (for non-EU citizens only).
      • You have paid your semester fees.
      • You have collected your study certificate from the Admissions Office.
      • You have activated your UniAccount.
      • You have applied for a library card.
      • You have applied for a residence permit at the Foreigners' Registration Office (for non-EU citizens only).

      During the semester

      • You have taken part in the Orientation Week for international students.
      • You have taken part in the introductory session for your faculty or programme.
      • You have prepared your own timetable.
      • You have checked the International Office website for information on academic and organisational support services and campus activities.
      • You are familiar with the tutors at the International Office.
      • You know the Departmental Coordinator.
      • You have attended the Campus Club.
      • If you want to extend your stay for another semester, you must re-register by paying the semester fee once again.

      Before leaving

      • You have de-registered from the university.
      • You have arranged your move out.
      • You have de-registered with the Citizens' Service Office, your health insurance company and your bank.
      • You have cancelled all other contracts, for example, with your internet and phone provider.

      Download
      The checklist is also available as a PDF file that you can download:

      Checklist for PhD Candidates

      Before arriving

      • As a PhD candidate, you have arranged (i.e. successfully applied for) supervision of your PhD project by a professor or a doctoral studies group ("Graduiertenzentrum"). As a PhD applicant, you have successfully applied for a position as an exchange student.
      • You have been admitted as a PhD applicant or candidate and have registered with the database for visiting academics and scholars.
      • You have ensured sufficient funding for your stay in Germany and you can provide evidence of this, for example, by means of a scholarship.
      • You have received your own visa and, if applicable, visas for family members.
      • You have arranged accommodation and an appointment to move in.
      • If applicable, you have arranged childcare or schooling for your child(ren).
      • You have applied for a certificate that proves your health insurance cover in Germany (if applicable).
      • You have registered for the German language course (only if you want to).
      • You have planned your journey to Kassel.
      • You have gathered together all the documents that you may need.

      After arriving

      • You have registered with the Citizens' Office in Kassel/Witzenhausen.
      • You have opened your bank account.
      • You have taken out a health insurance policy (if applicable).
      • You have applied for a residence permit at the Foreigners' Registration Office (for non-EU citizens only).
      • You have paid your semester fees and you have collected your study certificate from the Admissions Office.
      • You have obtained information about whether you have to pay taxes in Germany or not.
      • You have activated your UniAccount.
      • You have applied for a library card.

      On the spot

        • You have taken part in the Orientation Week.
        • You have checked the International Office website for information on academic and organisational support services and campus activities.
        • You are familiar with your contact person and the tutors at the International Office.
        • You have attended the Campus Club, the club evenings at the International House or other events organised by the Welcome Centre.
        • If you want to extend your stay for another semester, you must re-register by paying the semester fee once again.

      Before leaving

      • You have deregistered with the Citizens' Service Office, your health insurance company and your bank.
      • You have cancelled your rental agreement in good time and you have arranged your move out with your landlord. Make sure that you get your deposit back.
      • You have cancelled all other contracts, for example, with your Internet and phone provider or your energy company.
      • You have deregistered your child(ren) from school and/or kindergarten (if applicable).
      • You have deregistered your car (if applicable).
      • If you want to, you can place a (fee-based) change-of-address order with your post office, so that Deutsche Post will forward your mail.
      • If you intend to return home with items liable to duty, please make sure you are familiar with the relevant customs regulations.
      • Make sure you submit your tax declaration by 31 May in the following year (documents are available from the relevant tax office).

      Download
      The checklist is also available as a PDF file that you can download:

      Checklist for visiting researchers

      Before Arrival

      • You received the invitation letter from a University of Kassel professor a teaching or research stay.
      • You have registered with the Welcome Centre:
        https://www.uni-kassel.de/go/welcome_anmeldung.
      • You have ensured sufficient funding for your stay in Germany and you can proof it, for example by means of a scholarship.
      • You have received your own visa and, if applicable, visas for family members.
      • You have arranged accommodation and an appointment to move in.
      • If applicable, you have taken care of childcare or schooling for your child(ren).
      • If applicable, you have applied for a certificate that proofs your health insurance coverage in Germany.
      • You have registered for the German language course (only if you want to).
      • You have planned your journey to Kassel.
      • You have compiled all documents you may need.  

      On Arrival

      • You have registered with the Citizens' Office in Kassel / Witzenhausen.
      • You have opened your bank account.
      • You have taken out a health insurance policy (if applicable).
      • You have applied for a residence permit at the Foreigners' Registration Office (for non-EU citizens only).
      • You have informed yourself whether or not you have to pay taxes in Germany.
      • You have activated your UniAccount.
      • You have applied for the CampusCard (library card).

      In Kassel / Witzenhausen

      • You have checked the Welcome Centre webpages for information on academic and organizational support services and campus activities (www.uni-kassel.de/go/welcome-centre).
      • You are familiar with your contact person at the Welcome Centre.
      • You know your contact person in the department.
      • You come by the club evenings at the International House or other events organized by the Welcome Centre.

      Before Departure

      • You have deregistered with the Citizens' Service Office, your health insurance company and your bank.
      • You have canceled your lease in due time and you have arranged your move out with your landlord. Make sure that you get your deposit back.
      • You have cancelled all other contracts, for example, with your internet and phone provider or your energy utility.
      • You have deregistered your child(ren) from school and/or kindergarten (if applicable).
      • You have deregistered your car (if applicable).
      • If you want to, you can place a (fee-based) change-of-address order with your post office, so that Deutsche Post will forward your mail.
      • If you intend to return home with items liable to duty, please make sure you are in accordance with the relevant customs regulations.
      • Make sure you submit your tax declaration by 31st May of the following year (documents are available at the relevant revenue office).

      Download
      The checklist is also available as a PDF file for download: