SAP ESS (absences, travel expenses)

The system enables absence requests to be submitted digitally via the SAP Employee Self-Service (ESS).

Employees can use ESS. The following groups of people are excluded: Professors and auxiliary staff.

The responsibilities for the SAP FIORI apps are organized as follows:

The Human Resources and Organization Department is responsible for content operation as well as access and training. Technical operation is ensured by ITS and HeHRZ Darmstadt.

The SAP ESS portal offers an end-to-end workflow for approving absence requests. The processes are digitalized and handled via the web browser. Since summer 2025, ESS has been accessed entirely via SAP FIORI.

There are currently no technical alternatives available.

• Create absence request
• Workflow & approval: multi-stage procedure
• Status overview: Accessible overviews of absence requests. Possibility to correct, delete or change under certain conditions

• Employees can apply for leave via the Leave of Absence Request app.

• Authorization for access to the FIORI portal
• Browser: Microsoft Edge, Mozilla Firefox, Apple Safari and others
• JavaScript enabled, pop-ups allowed

Employees log in to the FIORI portal with their UniAccount and password. Authorization is currently granted by the Department of Human Resources and Organization.

For other inquiries, please contact the Human Resources and Organization Department. Information on this can be found on the relevant website.

No training courses are currently offered.

Approval workflows are traceable. Technical security measures (e.g. access restrictions, control mechanisms) are in place in the background.

The process design follows the applicable service agreements and legal requirements.