SAP PK1 (Financial Accounting)

The SAP accounting system PK1 is used to manage the financial processes at the University of Kassel efficiently, transparently and in accordance with regulations. It is the central system for all cash flows and postings.

The SAP solutions are aimed at all users who are entrusted with financial management tasks. SAP access automatically includes the "SAP reporting" function and enables you to call up various financial reports (including line item reports for cost centers and internal orders, where-used lists or the profit center report) and thus organize your budget management. The activation applies to all requested cost centers, including the associated orders.

Appropriate training is mandatory for activating the ordering system. The training dates are coordinated by the Personnel Development department. Training dates can be found on the website of the Finance department.

The overall responsibility for SAP operations at the UNI Kassel lies with the Head of SAP in the IT Service Center. Responsibility for the content of accounting (PK1) lies with the Finance Department. Technically, the SAP system is managed by SAP Basis in the IT Service Center.

The SAP system PK1 comprises the areas of finance, reporting, ordering, asset accounting, controlling and third-party funding management.

No alternative systems/services are offered for SAP.

Financial accounting (FI):

• Recording and administration of all business transactions (e.g. invoices, payments, credit notes)
• Preparation of balance sheets and profit and loss accounts
• Automated posting and account reconciliation

Controlling (CO):

• Cost center accounting and budget control
• Planning and analysis of costs and revenue
• Support for strategic decisions through key figures

Asset accounting (AA):

• Management of assets (e.g. machinery, buildings)
• Calculation of depreciation
• Life cycle management of assets

Materials management (MM):

• Ordering
• Materials management

There are different requirements and access options depending on the area:

Administration, reference point and departments supported by the IT Service Center:

• The SAP GUI is provided as the central access point for all SAP systems on all managed end devices.
• In addition, the WebGUI or SAP Fiori can be used for certain functions.

Other areas:

• In specialist areas that are not managed by the IT Service Center, an SAP GUI is available to all users via the VDI environment.
• The SAP WebGUI and SAP Fiori can also be used here for certain functions.

All employees (valid employment contract!) of the University of Kassel have the opportunity to apply for SAP access. The allocation of SAP accounts for the PK1 system is handled by the Finance Department. Further information on how to apply can be found on the help page of the Finance Department.

If you have any questions, please contact the relevant person in the finance department.

Training dates can be found on the website of the Finance department.

Access is role-based via the UniAccount system. Data protection is implemented in accordance with GDPR. Sensitive data access (e.g. VPN, HCM) is secured by certificates and two-factor authentication if necessary

SAP is operated via institutionally licensed infrastructure. Use is tied to university affiliation and takes place within the framework of the IT usage regulations. Guest access is limited in time