Introduction & Instructions

There are two ways to register for an event.

1. Guest Registration

   It’s also possible to register for an event without an account (guest registration) if the event has been configured that way by the organizer. To do this, enter an email address when registering for the event. You’ll find the registration page on the event details page after searching for an event in the frontend.

2. With an Account

   You can register using a university account or a personal account (if guest registration is permitted). To do so, enter your university account during the registration process, or—if you are not a university member—your personal email address and a password.

You can now access your personal profile by clicking on your name in the upper-right corner and then clicking "My Profile."

In the administration interface (backend), you can manage your existing events and easily create new ones.

To access the backend, log in at https://veranstaltungen.uni-kassel.de using your UniAccount. To do this, click “Login” in the top right corner and enter the login credentials for your (primary) account. Then click on your name in the top-right corner and select “System Settings.”

If the “System Settings” option does not appear after clicking on your name, your account does not have the necessary permissions.

You can find the online form to enable your UniAccount for access to the backend under Campus Events - Access Request.

Step 1 - Create Master Data

Before you create an event, it’s possible and helpful to store certain information centrally, such as sponsors, venues, filter categories, moderators, contact persons, or partners. This centrally stored data (known as master data) helps prevent duplication. Once, for example, a sponsor—such as “Sponsor X”—has been entered, you and other users (unless you’ve restricted access) can reuse this data when creating future events. Check on the left-hand side under “Events” -> “Master Data” to see if you can edit these items. There you will also see all subcategories of master data. If you do not have editing permissions, please send an email to veranstaltungen[at]uni-kassel[dot]de.

Step 2 – Create an Event

To do this, click “Events” under “Events” in the Admin Dashboard, then click “New” in the top-right corner. To create an event, you must fill out certain required fields. Some details are optional and can be added as needed.

Here, you enter general information, such as the exact name of the event.

The URL segment can be specified, but is optional. If it is not specified, it will be generated automatically.

Under "Event Format," you can select the format in which the event will take place (e.g., in-person event, online event, etc.).

Under “Event Visible Until,” you can specify the time period before or after which the event should be visible on the front end.

Approvals can only be added after the event has been saved at least once.

Under “About the Event,” you can describe the event and add images and labels. If no description is provided, the description will be displayed in abbreviated form.

The upload fields in the sections “Event Images,” “Information and Downloads,” “Certificates in the Event Form,” “Certificate Master Data,” “Certificate Background,” and “Certificate Programs” have been replaced with references to the Sonata media library. New media files are enabled by default and are therefore visible on the front end.

Under “Additional Event Details,” you can link master data records to the event or create new ones if they do not already exist. (See the section “Create an Event / Step 1”) It is also possible to enter additional information regarding the master data. However, this information is only displayed within the event itself—such as the heading that can be created above the moderator area.

Master data can also be viewed under Events → Events → Master Data.

Individual event details are pieces of information about the event that can be managed purely for organizational purposes in the backend or displayed for informational purposes in the frontend.

If you do not want to manage registrations for your event through Campus Events, Campus Events offers a simple solution for doing so via an external website.

To do this, select "via external website" under "Event Type."

This section will only be displayed if you have selected a registration method under “Event Registration Type”!

Depending on which registration type is selected, you can enter registration-related information here. The screenshot shows the configuration for the “Quick Registration” registration type.

This feature allows you to create and save certificates and grades for participants whom you have previously added to the master data (see the "Create an Event" section, Step 1).

Here, you can take steps to increase the visibility of your event in web search engine results.

An e-ticket is a digital ticket in PDF format. It includes a QR code for admission.

The “Event Registration Type” determines whether tickets can be created in this section. With the registration types “None,” “By Email,” and “Via External Website,” e-tickets cannot be created in this format.

With this setting, the designated recipient will receive email notifications about new registrations.

Under the "Message" tab, you can either create messages individually or select a template from the message templates you previously created under Configuration / Email / Message Templates (if you have the necessary permissions).

Under the “Sending” tab, you can specify who will be notified. Here, you can also set how long after the reference date the notification will be sent.

Reminder emails can only be added after the event has been saved at least once.

System emails can only be configured by us in the ITS. If you would like to make permanent changes to system emails, please submit a ticket.

This section is currently being edited.

To create a mass email, please open the event draft and navigate to the “Participants” section. At the very bottom of the page, you’ll find the “Compose Mass Email” option:

Contact options:

Contact participants
Send a mass email to event participants (all email addresses in the participant list will be contacted).

Contact filtered participants
: Send a mass email only to the selected participants who match the applied filter.

Contact those on the waiting list
Send a group email only to participants on the waiting list.

Send a mass email toall event participants and people on the waitlist (regardless of the filter).

In the event list under Events -> Events, in the "Participants" column, you'll find a traffic-light system. This system lets you see at a glance which events still have too few participants (minimum number of participants) and which events can take place.

The list view of events displays the minimum number of participants, which are color-coded as follows:

• red = minimum number of participants not reached or more participants than the set maximum
• green = More participants than the minimum number: the event will take place
• orange = Maximum number of participants reached: consider arranging a larger room if necessary

Overview for the admin: Number of participants for all events.

For all types of overview tables (e.g., events, participant overview), you can create and save filters to filter the table’s entries. You can add criteria to the filter by selecting a category in the top-right corner under “Add/Remove Criteria.” This category will then be displayed. To delete it, you can remove it using the same method, or click the trash can icon to the right of the item you want to delete.

To save a filter, click “Saved Filters” -> “Save Current Filter.” There, you’ll have access to the filters you’ve saved.