Introduction & instructions

The front end of Campus Events can be accessed at https://veranstaltungen.uni-kassel.de. Here you will find all public events that are offered.

To register as a participant or to view events that have already been registered, click on Login in the top right-hand corner. You can log in with your UniAccount (not with your e-mail address).

You can now access your personal profile by clicking on your name at the top right and then on "My profile".

In the administration interface (backend), you can manage your existing courses and easily create new courses.

To access the backend, log in at https://veranstaltungen.uni-kassel.de with your UniAccount. Then click on your name on the top left-hand side and then on "System settings". Please note that it is necessary to have your account activated in order to access the backend. You can find the corresponding online form under Campus Events - Access request.

To do this, click on "Events" in the Admin Dashboard under "Events" and then on "New" on the right-hand side. To create an event, it is necessary to fill in certain mandatory fields. Some details are optional and can be added as required.

Here you enter general information, such as the exact name of the event.

The URL segment can be specified, but is optional. If it is not specified, it will be created automatically.

Under Event format, you can select the form in which the event should take place (e.g. face-to-face event, online event, etc.). On the left-hand side, you also have the option of specifying the organizer and the event location.

Under "Event/date" you have the option of adding further details about the event. For example, you can also upload a picture to visually support the event.

Event creators can decide under the "Classification" element whether an event should be placed on one or more lists. Each list is accessible via its own link, which is only made available to the defined group of recipients. Events that are not assigned to a list are categorized as "hidden events". The information on these events is only accessible by sending the link directly to interested persons.

Under "Date/s" you can set the start and end time of the event.

Here you have the option of specifying how participants can register for the event.

Registration via an external website

If you do not want to manage the registrations for your event via Campus Events, Campus Events offers a simple solution to do this via an external website.

To do this, select "via external website" under event type.

In the next element you can then enter the URL to the external ordering system.

Registration / booking for this event now takes place via a different website.

Users will see the following when registering:

If you have selected "Quick registration" or "Order via shopping cart" as the event type, you have the option of creating a waiting list. You will find this option on the right-hand side under "Event type". Click on "+New" under "Waiting list" and then select "Waiting queue". Further setting options will now appear.

Waiting list options:

• Deactivated: The administrator manages the waiting list manually. Decisions on the entry of waiting list persons are made individually.

• Automatic: The first place on the waiting list receives an activation code as soon as a place is available. After entering the code, the place is automatically released. Successful registration for the event only takes place once the code has been entered

• Complete: The first place on the waiting list moves up and automatically receives a full ticket. The person registers without any additional steps.

Here you specify which information participants should provide when registering.

If further participant details are required, it is necessary to create these under "Master data". To do this, click on "Master data" → "Participant details" → "New".

Here you have the option of creating certificates and grades for participants.

Here you can enter sponsors that will be displayed in the event description.

The moderators of the event can be entered here.

Automated emails can be created here which are sent to the participants, for example a registration confirmation

To create a circular mail, please open the draft of the event and navigate to the "Participants" section. At the bottom of the page you will find the option "Compose circular mail":

Contact options:

Contact participants
Send a circular email to participants of the event (all email addresses in the list of participants will be contacted).

Filtered contact
Only send circular mail to the selected participants who match the filter applied.

Waiting contact
circular mail only to the participants on the waiting list.

Contact all
Send circular mail to event participants and people on the waiting list (regardless of the filter).

You will find a traffic light system in the event list under "Participants". Using the traffic light system, you can see at a glance which events still have too few participants (minimum number of participants) and which events can take place.

The list view of the events shows the minimum number of participants and these are displayed in color

• red = minimum number of participants not reached or more participants than the set maximum
• green = more participants than the minimum number of participants: event will take place
• orange = maximum number of participants reached: to organize a larger room if necessary

Overview for the admin: Number of participants for all events.