Microsoft 365 (office software)

Microsoft 365 is used for word processing, spreadsheets, presentation creation, email communication, teamwork and cloud storage. It supports work processes in research, teaching, administration and studies.

The service is available to anyone with a UniAccount - especially students, lecturers and employees who need a standardized, high-performance office software for business or study-related purposes.

License management and technical provision is carried out by the IT Service Center on the basis of the Microsoft campus contract. The responsibility for the use of the software lies with the respective users.

Microsoft 365 includes various Office applications (e.g. Word, Excel, PowerPoint, Outlook). They are used via a license provided by the university, which is renewed regularly. Unfortunately, cloud-based services such as OneDrive and Teams cannot be used via the campus license for data protection reasons. The use of add-ins in Microsoft 365 products is also not possible for data protection reasons.

Alternatives to Microsoft 365 are Open Office [external] and Libre Office [external].

• Office applications (local)
  Word, Excel, PowerPoint, Outlook and other tools for daily work.

• Availability on multiple devices
  Can be used on up to five devices per person (Windows, macOS, mobile devices).

• Automatic updates & central administration
  Always the latest version without additional maintenance.

• Students work on group projects together in real time using Microsoft Word.

• Employees use Outlook for email communication and making appointments with colleagues and external partners.

• Lecturers create lecture documents in PowerPoint.

• Windows 10/11, macOS, iOS or Android

• Internet connection for license activation and synchronization

• UniAccount for registration

A Microsoft account with a university e-mail address is required to use the campus license. This will be created for you automatically if you accept the license terms and activate the use in Identity Management.

Please follow the instructions under Applying for a Microsoft campus license.

No training courses are currently offered. However, Microsoft itself offers comprehensive online tutorials and support materials:

Microsoft 365 [external]

The use of Microsoft 365 is based on the Microsoft contract terms for educational institutions. Unfortunately, cloud-based services such as OneDrive and Teams cannot be used via the campus license for data protection reasons. The use of add-ins in Microsoft 365 products is also not possible for data protection reasons.

The license is only valid for study, research, teaching and administration within the university. Private use of Windows/Office 365 is not permitted. Use is only possible for persons with a valid UniAccount and via the university e-mail address. The license ends automatically after leaving the university.