Data protection information in the context of committee work
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Participation in committee meetings of the University of Kassel
Purpose and legal basis of processing
If you participate in a committee meeting of the University of Kassel, your data will be processed in order to organize and conduct the respective event. Minutes are to be taken of each meeting. The attendance list with your name and signature is part of the minutes.
With the consent of the chairperson, the meeting may be recorded on audio media. The recorded data will be used exclusively for the purpose of preparing and reviewing the minutes. Your data will be processed on the basis of Art. 6 para. 1 UAbs. 1 e) DSGVO in conjunction with. Abs. 3 DSGVO i.V.m. § 3 para. 1 HDSIG i.V.m. § 37 Abs. 8 HHG i.V.m. of the Common Rules of Procedure for the Committees of the University of Kassel processed.
Recipients of personal data
Your personal data will only be passed on to third parties if the University of Kassel is obliged to hand it over to authorities or courts due to a legal obligation.
Storage period
The University of Kassel must observe the retention periods from Annex B of the Decree on Record Keeping in the Departments of the State of Hesse (Record Keeping Decree - AfE) of December 14, 2012. Your data from the minutes including attendance lists are part of the files and are to be kept as long as the files (i.e. at least 10 years). The University of Kassel must hand over files and processes worthy of archiving to the Hessian State Archives. Sound recordings are kept until the minutes are approved and then deleted.
Your right to information, correction, deletion, objection
You can exercise your right to information, correction and deletion of data at any time. To do so, contact us at the following link: www.uni-kassel.de/go/datenschutz If you wish data to be deleted but we are still legally obliged to retain it, access to your data will be restricted (blocked). The same applies in the event of an objection.
Obligation to provide
The provision of personal data is required for participation in committee meetings of the University of Kassel.