Manage calendar

Under "Manage calendar", click on "Open calendar". A drop-down menu opens. Here you have several options for opening a calendar:

• From address book ...
• From room list ...
• From the Internet ...
• Create new empty calendar ...
• Open shared calendar ...

To create a calendar from the address book, please proceed as follows:

1. Click on "Search" and select either "Name only" or "More columns".
2. Select the desired "[Name]" from the list.
3. Click on "Calendar".
4. Confirm your selection with "OK".

To include a calendar from a room list, please proceed as follows:

1. Click on "Search" and select either "Name only" or "More columns".
2. Select the desired room from the list.
3. Click on "Rooms".
4. Confirm your selection with "OK".

You can use this function to include public holidays or school vacations from Hesse, for example. Proceed as follows:

1. Click on "Open calendar" and select "From the Internet".
2. A new window opens in which you are asked for a webcal address.
3. Find the desired webcal address on the Internet, copy it and paste it here.
4. Confirm with "OK".

To include public holidays in your calendar, proceed as follows:

1. Click on "Options" in the "Start" tab.
2. Select "Calendar" from the menu.
3. Under "Calendar options" and "Add public holidays to calendar", click on the "Add public holidays" field.
4. In the new window, select the desired public holidays, e.g. Germany or another country, and confirm with "OK".
5. Confirm the message "Holidays have been added" with "OK".
6. Finally, confirm all entries again with "OK".

The public holidays are now included in your calendar.

To display and overlay several calendars next to each other, you can proceed as follows:

1. Right-click on the desired calendar.
2. Select the "Overlay" option.

In this way, you can display all appointments in each calendar at the same time.

First navigate to the calendar view in Outlook. Then click on "Open calendar" under "Manage calendar". A drop-down menu opens. You now have the following options for opening a calendar:

• From address book...
• From room list...
• From the Internet...
• Create new empty calendar...
• Open shared calendar...

If you have clicked on "From address book...", a window with your Outlook address book will open. Click on the search bar at the top of the window and select either "Name only" or "More columns" to customize the view of your results list.

Then select the person you want from the list of names. And click on "Calendar". Then confirm your selection by clicking on "OK".

The added calendar should now be displayed in your calendar view.

If you have clicked on "From room list...", a window will open with your Outlook address book in the Room list category. Click on the search bar at the top of the window and select how you want your results list to be displayed (similar to "From address book..."). In other words, whether "Name only" or "More columns" should be displayed.

Select the desired room so that it is highlighted in blue and click on "Rooms" at the bottom. Then confirm your selection with "OK".

The selected room should now be displayed in your calendar view.

You can use this function to integrate public holidays or school vacations from Hesse, for example, into your calendar. Under "Open calendar", select the option "From the Internet...". A new window will open. You will be asked for the webcal address. Find your desired webcal address on the Internet and copy it into the field displayed in Outlook.

Finally, confirm with "OK".

If you select the "Create new empty calendar" option, a new window will open. Here you can choose a name for the empty calendar and then confirm with "OK". The empty calendar will then be displayed in your calendar view.

If you have selected the "Open shared calendar" option, a new window will open. Click on "Name" and a new window will open with your address book. Here you can search for the name of the person who has shared their calendar.

You can add public holidays to your calendar via Outlook. To do this, first click on "File" at the top left. Then click on "Options".

In the new window that opens, select the "Calendar" tab. Then click on "Add public holidays" under "Calendar options".

In the small window that then opens, select the desired public holidays (e.g. Germany) and confirm with "OK".

Finally, confirm all open windows with "OK".

The public holidays should now be included in your calendar.

To display several calendars next to each other, you can "overlay" them. To do this, right-click on the desired calendar. Select the "Overlay" option in the context menu that opens.

This will now display the appointments of all your calendars at the same time.

You have the option of adding calendars from various sources:

• "Secondary calendar": Creates a new empty calendar.
• "From a file": Imports calendar data from an .ics file into an existing calendar.
• "From the Internet": Subscribes to a third-party calendar that is publicly viewable on the Internet, e.g. public holidays from Hesse.

Click on the "Add calendar" button and select the desired source.

To add the public holidays from Hesse, for example, proceed as follows:

1. Click on "Add calendar" and select "from the Internet".
2. Enter the following in the "Link to calendar" text field: "webcal://ifeiertage.de/he-.ics".
3. Enter a name for the subscribed calendar, e.g. "Holidays", and confirm the subscription with the "Save" button.