Web Policy Guidelines for External Websites

All University of Kassel websites are generally developed centrally using the university’s own content management system, TYPO3. Planning and developing an external website with an outside agency is only considered in exceptional cases where there are compelling reasons. You must obtain approval for this.

Definition:

External websites refer to representative websites that provide information. Web applications are used to perform research tasks and process data. The following regulations apply to representative websites.

Requirements

The following prerequisites must be met for the approval of an external website:

1. Project duration
The project must have a verified total duration of at least four years.

2. Large-scale research project or collaborative initiative
The project is a large-scale research project or collaborativeinitiative that contributes to structural development and is funded by third-party grants. These include, in particular:

Clusters of Excellence, Collaborative Research Centers (SFB), and Research Training Groups (GRK) of the German Research Foundation (DFG)
Projects of Excellence of the German Academic Exchange Service (DAAD)
Käte Hamburger Colleges and comparable high-level funding programs
Collaborative projects involving multiple universities and non-university research institutions

3. Funding Agency Requirement
The funding agency requires that a project website be operated within other systems and/or independently of the university’s website.

4. Ongoing Responsibility
The project’s overall funding includes an administrative coordination office or a comparable function for the entire duration of the project. The project management ensures that this office assumes ongoing responsibility for the maintenance, up-to-date status, and quality of the website.

Procedure

Submit an application: Fill out the questionnaire below regarding the planned external website and submit it to the Communications and Marketing Office. Copies of the application will be sent to Central Materials Management, the Data Protection Office, the Digitalization Office, and the Information Security Officer.
Receive Approval & Guidelines: After the head of the Communications and Marketing Office has successfully verified your eligibility to submit the application, you will receive approval. Along with the approval, you will receive the procurement and compliance guidelines (including the requirement to create a profile page on the central website) as well as information on established options for implementation and server operation.
Contract Execution: The contract with the external service provider is then reviewed by Central Materials Management and formally executed.

Personal Responsibility in Legal Matters

Compliance with all legal requirements is the sole responsibility of the contracting institution or the respective project management. When working with external service providers, it is the institution’s responsibility to ensure that all legal requirements under the General Data Protection Regulation and the Digital Services Act are met.