Further training abroad for staff members

Erasmus+ enables employees at the University of Kassel to spend time teaching at European partner universities. The University of Kassel has bilateral agreements with a number of European partner universities as part of the personal mobility for teaching purposes scheme.

You also have the opportunity to complete a period of training abroad at a selected international partner university as part of the Erasmus+ worldwide scheme.

  • Professional and personal further training
  • Maintaining and intensifying cooperation with partner universities
  • Improving intercultural and linguistic skills
  • Exchanging experiences
  • Internationalisation at the University of Kassel

Eligible training measures

  • Staff training weeks at universities abroad in Europe
  • Participation in language courses, training sessions, seminars and workshops
  • Participation in other further training measures (except conferences and research projects with a direct link to research)
  • Shadowing colleagues at the European partner universities of the University of Kassel

Not eligible are:

  • Research stays

  • Visits that serve exclusively to initiate new collaborations

  • Participation in conferences

The university coordinator is happy to advise you on whether funding is available for your further training project.

The International Office informs people regularly about current offers by e-mail. Please send a mail to erasmus@uni-kassel.de to be included in the distribution list.

You can find general information related to the Erasmus+ programme here.

People eligible for funding
Employees from all the departments at the University of Kassel are eligible for funding.

The periods abroad must involve at least two working days (max. one week). Exceptions are possible and should be discussed with the Erasmus university coordinator.

Receiving funding more than once
It is possible to receive funding more than once.

The calculations for your financial compensation do not take place according to the Hesse Travel Expenses Act, but using the EU’s allowances, which are dictated by the different costs of living in the destination countries.

The following set daily rates apply to different country groups.

Funding is only available for days when activities have taken place that are related to your mobility scheme. The definitive evidence is provided by a certificate issued by the host institution/company at the end of your stay with the starting and finishing dates, including the number of classes taught. In addition, one travel day per stay is subsidized at a daily rate.

Travel expenses can be added to these daily rates, depending on the actual distance between your starting and finishing point; they can be determined in a standard fashion across Europe using a calculation tool.

The following amounts are repaid, depending on your stay and the distance involved:

Distance for a single journey according to the distance calculatorAmount (average costs) per person involved
(= return trip)
Green Travel*
< 100 km  EUR  23-
100 - 499 km  EUR 180 EUR 210
500 - 1.999 km  EUR 275 EUR 320
2.000 - 2.999 km  EUR 360 EUR 410
3.000 - 3.999 km  EUR 530 EUR 610
4.000 - 7.999 km  EUR 820 -
8.000 km und mehr

  EUR 1.500



*Green travel: "Green travel" or "environmentally friendly travel" refers to travel "where low-emission means of transport are used for the majority of the journey, such as bus, train, bicycle or carpooling". Participants to whom this applies will receive the higher travel allowance (see table above) and possibly up to 4 additional travel days (depending on the distance to the host institution). If you travel "green", you can indicate this in the online application and declare it on your honor (proof of travel does not have to be submitted but must be kept and submitted in the event of a random sample).

Course or participation fees can not be funded, but can be paid from the lump sums.

Real cost applications for additional financial support for employees with fewer opportunities

University employees who are planning to go abroad with a child/children, or do have a degree of disability of at least 20 or a chronic illness (resulting in additional financial needs abroad) can apply for additional financial support (confirmation of funding under the Erasmus program must be given).

In addition, if you have already been selected for mobility, you have the option of applying for and undertaking a preparatory trip in advance in order to familiarize yourself with the local conditions.d

Please note that applications must be submitted at least 2 months before the start of your stay. Therefore, please contact us as early as possible!

Application and selection procedure

Step 1: Establishing contact with the host institution
Each participant must make contact with the host institution of their choice on their own initiative and discuss the planned visit. Registration for any funding through Erasmus+ can only take place after written acceptance has been received from the institution receiving you. You may enquire about the availability of funds at the International Office at the University of Kassel before making contact with the host institution.

Step 2: Registering 
Completing the online application form.

Step 3: The International Offices contacts you
The participant will receive a binding response from the International Office by e-mail. This e-mail also contains all the necessary documents and information about the ongoing procedure.

Step 4: Submitting the necessary documents
Three documents have to be submitted prior to any period of mobility: the grant agreement, learning agreement and an application to make a business trip.

Important: All employees and civil servants, according to current case law, require an A1 / E101 certificate as soon as they operate on a cross-border basis within the EU, the EEA, Switzerland or in one of the countries with which a bilateral agreement has been established. More information can be found here. Questions are answered by the Human Resources Department (Abteilung Personal und Organisation).

Step 5: Disbursement of the financial subsidies
As soon as all the documents have been received, the financial subsidy is transferred to the account of the person receiving the funding in a lump sum.

Confirmation of the length of time spent abroad
Each person receiving funding must have the length of time spent abroad confirmed by a so-calledletter of confirmation; this is completed by the host institution.

Writing a report
Finally, each person receiving funding will receive an e-mail from the European Commission with a request to complete a questionnaire (EU survey).

Accounts for travel on official university business 
No claim for travel expenses has to be handed in.

Your con­tact part­ner

Moritz Banzhaf
Erasmus Institutional Coordinator

+49 561 804-2539